Administrative Records Assistant

Job Description

Job Description

We are looking for an Administrative Records Assistant to join our team in Waukesha, Wisconsin. This contract position offers an excellent opportunity to contribute to our Centralized Records Unit, focusing on document management for the Children Long-Term Support Program. The ideal candidate will be responsible for ensuring the accuracy and confidentiality of records while supporting various administrative tasks.

Responsibilities :

• Scan, organize, and maintain records related to the Children Long-Term Support Program.
• Assist with processing and releasing records in compliance with regulations.
• Manage both paper and electronic file systems, ensuring documents are properly filed and accessible.
• Utilize electronic health records systems effectively to access and update information.
• Ensure adherence to state and federal regulations regarding mental health, substance use, and medical records.
• Handle release of information processes with accuracy and confidentiality.
• Perform general administrative duties, including data entry, document copying, and distribution.
• Collaborate with team members to ensure efficient record management processes.
• Leverage Microsoft Word, Excel, and Outlook to complete administrative tasks.
• Maintain a meticulous and confidential work environment at all times.
• Minimum of 1 year of experience in administrative or health information records roles.
• Familiarity with state and federal regulations governing medical records and confidentiality.
• Proficiency in electronic health record systems and general medical terminology.
• Strong skills in using Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent verbal and written communication abilities.
• Ability to work independently while also contributing to a team environment.
• Critical thinking and problem-solving capabilities.
• Experience in data entry, receptionist duties, and answering inbound calls.