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Payroll Administrator (Onsite)

Payroll Administrator (Onsite)

HR Services GroupLa Porte, TX, United States
9 days ago
Job type
  • Full-time
Job description

About the job Payroll Administrator (Onsite)

Job Summary :

We are seeking a detail-oriented and experienced Payroll Administrator to manage all aspects of payroll processing for a multi-state workforce. This role requires expertise in both in-house and third-party payroll systems, union and certified payroll reporting, and job cost allocation. The ideal candidate will play a key role in ensuring payroll accuracy, regulatory compliance, and efficient reporting to support internal teams and external stakeholders.

Key Responsibilities :

Payroll Processing

  • Administer full-cycle, multi-state payroll for hourly, salaried, union, and non-union employees.
  • Process off-cycle payrolls and corrections as needed while maintaining data accuracy and confidentiality.
  • Ensure correct application of earnings, deductions, garnishments, and taxes.

System Management & Implementation

  • Support the setup, implementation, and maintenance of third-party payroll providers (e.g., ADP, Paychex, Paycom).
  • Ensure seamless integration between payroll, HRIS, timekeeping, and accounting systems.

    • Compliance & Reporting

  • Maintain compliance with all federal, state, and local payroll regulations.
  • Prepare certified payroll reports for public works and government-funded projects.
  • Manage union payroll, including dues calculations, benefits reporting, and submissions.
  • Produce reports for audits, internal reviews, and government agencies as required.

    • Job Cost Allocation

  • Accurately allocate payroll costs to the correct job codes, projects, and departments.
  • Work closely with project managers and finance teams to support labor cost tracking and reporting.
  • Reconcile payroll with job costing data to ensure labor is appropriately billed and budgeted.

    • Vendor & Stakeholder Coordination

  • Serve as the primary point of contact for third-party payroll providers.
  • Partner with HR, accounting, and operations to resolve discrepancies and streamline processes.

    • Continuous Improvement

  • Recommend and implement process improvements to enhance payroll accuracy and efficiency.
  • Keep current on changes in payroll laws, prevailing wage regulations, and system capabilities.

    • Qualifications :

  • 3-5+ years of payroll administration experience, including multi-state payroll.
  • Experience with both in-house and outsourced payroll processing.
  • Demonstrated experience in job cost allocation and labor cost tracking
  • Knowledge of union payroll and certified payroll reporting strongly preferred.
  • Proficiency with payroll software (e.g., ADP, Paycom, Paychex) and Microsoft Excel.
  • Strong understanding of wage and hour laws, tax compliance, and labor allocations.
  • Excellent organizational, problem-solving, and communication skills.
  • High level of discretion and confidentiality in handling sensitive information.

    • Preferred Certifications :

  • FPC or CPP certification (Fundamental Payroll Certification or Certified Payroll Professional)
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    Payroll Administrator • La Porte, TX, United States

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