Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join our team in Austin, Texas, within the dynamic hospitality industry. This contract to permanent position offers an excellent opportunity to contribute to the efficient management of financial processes, ensuring compliance and accuracy in accounts payable operations. The ideal candidate will thrive in a collaborative environment and bring strong attention to detail to ensure smooth financial transactions.

Responsibilities :

• Manage sales tax processes, including transactions within Avalara and billing systems, ensuring accurate rates and timely filings.
• Coordinate tax tracker updates with internal departments and external firms for state, federal, and property tax matters.
• Oversee customer reimbursement workflows, including payment processing, subledger reconciliation, and resolving discrepancies.
• Process and manage accounts payable transactions with adherence to company policies and accuracy standards.
• Verify invoice details such as pricing, quantities, and terms to ensure correctness before processing payments.
• Communicate with vendors and customers to resolve payment-related issues and discrepancies efficiently.
• Execute weekly and monthly payment runs, maintaining compliance with payment terms and schedules.
• Reconcile purchase card transactions and ensure accounts are accurately updated.
• Maintain organized records of accounts payable activities and assist in vendor statement reconciliations.
• Support internal and external audits by providing required documentation and information as needed.

Requirements :