Receptionist/Office Assistant

Benefits :

• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off

Help needed for growing construction / property restoration company.

We are in need of an office assistant to help with project assignments, job scheduling, and all-around project coordination.

Job description :

We are looking for a reliable individual to join our team. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The project coordinator ensures the smooth running of our construction / restoration projects.

You will be dealing with Insurance adjusters, homeowners, contractors, etc.

Responsibilities :

Greeting walk-ins and professionally answering phone calls and directing them to the appropriate department / taking detailed messages

Accepting new assignments and calling homeowners to schedule inspections

Inputting new customer information into our system

Assist office manager in day-to-day processes

Assist sales department with proposals, follow-up, and contracts as assigned

Manage calendars and confirm appointments for the sales team

Manage phone calls and email correspondence

Updating project notes daily

Assist colleagues whenever necessary

Skills :

Proven experience as an office administrator or office assistant

Outstanding communication and interpersonal abilities

Prioritizing, time management and organizational skills

General computer skills, with the ability to learn software programs

Monday - Friday 8 : 00 AM - 4 : 00 PM *Work hours can be flexible

Competitive Pay

Paid Vacation

Paid Holidays

Benefits, 401k match & health insurance