Accounts Payable Specialist

Job Description

At TOMRA Food we are committed to our brand and as we continue to invest globally, we are looking for passionate and driven AP Specialist to join our team.

Your work will be purposeful, and you will play an important role in helping the business achieve some exciting goals.

The purpose of this position is to compile, maintain, audit, process, and organize payments to TOMRA’s vendors in an efficient and accurate manner.

Also, to assist in overall TOMRA Food Finance department goals and initiatives.

Primary Job Functions

• Compile and maintain accounts payable documents and records.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3 way match of purchase orders, receiving documentation, and supplier invoices.
• Process invoices for overhead expenses.
• Ensure compliance with TOMRA’s Chart of Authority for all invoices and expense reports.
• Process supplier payments in compliance with supplier’s terms.
• Match supplier checks to supporting documentation, obtain required signatures on checks, and distribute / mail as required.
• Answer supplier inquiries.
• Maintain supplier files including W9 forms and prepare annual 1099s.
• Reconcile supplier statements, research and correct discrepancies.
• Assist in monthly closing routines.
• Assist in annual audit by preparing assigned reports or providing documentation as directed.
• Perform other duties & analysis as assigned.

Qualifications

Required Skills / Abilities

• Attention to detail.
• Ability to handle a high volume of transactions, prioritize tasks, and meet deadlines.
• Numerical aptitude to work with financial data and recognize discrepancies with part numbers, invoice numbers, quantities, dates, unit and extended costs, tax calculations.
• Clear communication with vendors, colleagues, and other stakeholders.
• Ability to identify and address discrepancies or issues in a timely and effective manner.
• Familiarity with accounting software and ERP systems.
• Work well in a team and ability to collaborate with others.
• High ethical standard.
• Accurate and timely data processing to maintain up-to-date records.
• A service-oriented mindset when dealing with vendors and internal stakeholders.
• Ability to adapt to changes in processes, technology, and organizational structures.
• Understanding of end-to end accounts payable processes.
• Proactive approach to identify potential issues and implement solutions to improve efficiency.
• Ability to manage multiple tasks without compromising accuracy.
• Familiarity with basic tax concepts relevant to accounts payable processes.

Education

Minimum requirement : Associate's Degree in Finance, Business, Accounting or any related discipline and / or relevant experience

Work Environment

• Ability to work in an open office environment as well as industrial customer worksites.
• Ability to work in a fast paced and customer centric environment

Experience

3-5 years accounts payable experience

Physical Requirements

• Ability to sit at desk for long periods of time.
• Kneel, bend, and stand as necessary.
• Ability to lift 5-10 lbs.

Supervision

This is not a Supervisory role

Travel

This position requires minimal travel

Driving

Ability to drive without restrictions in residency country

Additional Information

Why work for us :

You will have long-term career opportunities, with a globally renowned company and the following :

• Strong benefits offering with medical, dental and vision plan options that cover premiums at 100% for employees
• Be part of a renowned Silver Level 2023 Cigna Healthy Workforce Winning organization
• Healthy PTO policy with 31 days annually (sick, vacation, holiday) which increases with each year of seniority
• Be part of a mission to transform how we all obtain, use and reuse the planet’s resources to enable a world without waste
• Inclusive company culture that values diversity, well-being and strong camaraderie among our teammates
• Global career opportunities with a strong record for promoting internally
• Professional training and development : We are passionate about people and seeing them succeed
• We love innovation, a collaborative environment where idea sharing and thinking outside the box is encouraged

TOMRA is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law.

Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act and will be provided as requested by candidates taking part in all aspects of the selection process.

For U.S. applicants, in accordance with applicable disclosure requirements, the anticipated base pay range for this position is $41,040 - $61,560.