Office Assistant III

Clerical Support Specialist

Under general supervision, perform moderately complex and semi-specialized clerical support duties; may supervise other clerical employees.

Examples of duties include :

• Type from rough draft important and / or confidential correspondence and reports.
• Assemble data and information and enter into defined tabular format.
• Determine the pertinence, adequacy, arrangement, and form of reports or correspondence requiring familiarity with departmental rules, policies, and procedures.
• Proofread and check the accuracy of work.
• Determine classification of material for filing.
• Perform filing of correspondence, records, and reports.
• Maintain records in databases, spreadsheets, and logs, requiring knowledge of departmental practices and procedures.
• Maintain confidential records and files.
• Schedule appointments and maintain calendars.
• Issue licenses and permits, determining eligibility through verifying documentation.
• Accept payments and issue receipts.
• Screen telephone calls and visitors and assist with nontechnical inquiries.
• Plan, schedule, and review the work of subordinates.
• Procure and monitor inventory of office materials and supplies.
• Assists the Law Department in contact with professional organizations, private concerns, employees, and governmental agencies regarding department activities.
• Maintains confidential information.
• Assists departmental personnel with meeting preparations, scheduling, minutes, legal documents, and research.
• Assists the Police Law Department with FOIA requests.
• Assists the Police Law Department with legal representation requests.
• Assists the Police Law Department with dispositions.
• Assists Law Department with litigation assignments, including but not limited to, obtaining documents, and contacting police personnel for interviews, depositions and trials.

Minimum qualifications :

Supplemental information :

Subjects and Weights : Computerized Assessment : 80% Evaluation of Training, Experience, & Personal Qualifications : 20% Total of Computerized Assessment, Interview and Evaluation T.E.P 100% Detroit Residency Credit : 15 Points Veteran Points : 0-15 Points

Employment benefits include :

Health : Eligible for hospital, surgical, and prescription drug benefits.

Dental and Vision

Insurance : Optional group life insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

Long-Term Disability Insurance (Income Protection Plan) offered through payroll deductions.

Paid Time Off : Sick Leave, Vacation, Holidays

Other Leave Benefits : Funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave

Retirement Benefits : City Employees Retirement System

Advancement Opportunities : Employees have many opportunities for growth and career advancement throughout all City departments and divisions.