Finance and Accounting Manager, Texas Engineering Executive Education

Job Posting Title :

Finance and Accounting Manager, Texas Engineering Executive Education

Hiring Department :

Cockrell School of Engineering

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

At UT Austin, we say "What starts here changes the world." As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs.

Based at the Cockrell School of Engineering at UT Austin, Texas Engineering Executive Education (TxEEE) offers a variety of continuing professional engineering education (CPEE) degrees and programs as the professional development unit of the Cockrell School of Engineering. Our programs leverage the expertise, experience and resources of the Cockrell School of Engineering, a global leader in engineering education, research and invention.

UT Austin provides outstanding employee benefits and total rewards packages that include :

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

Additional Voluntary Retirement Programs : Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin's libraries and museums with staff ID card

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Financial Manager oversees all financial and accounting operations for Texas Engineering Executive Education (TxEEE), the self-sustaining continuing professional engineering education (CPEE) unit within the Cockrell School of Engineering at UT Austin. As a key member of the TxEEE leadership team, this position is responsible for the day-to-day management of accounts payable, accounts receivable, and purchasing, ensuring timely and accurate financial reporting and support for TxEEE's programs, events, and operations.

This role supports three professional engineering master's programs (Option III), a suite of stackable graduate certifications, as well as a portfolio of open enrollment and custom short courses-including PETEX-branded offerings and programs run by the Health and Safety Training Center (HSTC).

The Financial Manager supervises assigned staff and is responsible for developing and maintaining financial policies, procedures, and internal controls that comply with the Cockrell School of Engineering and university guidelines, as well as generally accepted accounting principles (GAAP). This includes managing the annual budgeting process and working with the Executive Director and TxEEE leadership in creating and overseeing the preparation of actionable financial reporting and analyses.

Reporting to the Executive Director, the Financial Manager works closely with the TxEEE leadership team to monitor the unit's financial performance, support strategic planning, and implement process improvements that enhance efficiencies and the unit's long-term financial sustainability.

Responsibilities

Operational Support and Oversight :

Responsible for managing timely payment and procurement processing, tracking of deposits, invoices, procard vouchers and reconciliation, purchase orders, wire transfers, interdepartmental transactions, reimbursements (e.g. travel authorizations and reimbursements), and contracts and service agreements.

Ensures compliance with internal controls and financial regulations

Develops and oversees risk management strategies.

Budgeting & Financial Planning :

Manages the annual budgeting process, ensuring alignment with college, University, and organizational goals and strategies.

Prepare and review budgets for unit initiatives and external proposals.

Monitor financial performance to budget and recommend corrective actions as needed.

Financial Reporting and Analysis :

In collaboration and partnership with TxEEE leadership and Cockrell's Business Affairs Office (BAO), creating and overseeing the preparation of actionable financial statements, reports, and analysis.

Ensures the accuracy and timely delivery of financial data.

Analyzes financial data and performance and provides insights for decision-making; makes informed financial decisions and ensures financial integrity.

Account Oversight and Reconciliation :

Monitor account balances, expenditures, and encumbrances.

Oversees the reconciliation of accounts.

Request new accounts.

Team Leadership and Development :

Supervises and develops team members.

Provides direction, motivation, and mentorship to finance staff and assigned student workers.

Fosters a collaborative and high-performing team environment, leading by example.

Infrastructure and Facilities Support :

Supports responsible staff with managing facilities space allocation and physical inventory. This includes ensuring compliance with records retention requirements and the management of the electronic scanning / archiving function.

Other related functions as assigned

Required Qualifications

Bachelor's degree and five years of responsible level experience in finance, accounting and / or budgeting; or Master's degree and two years of above experience

At least five years of management experience within a large organization

Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.

Self-starter with strong problem-solving abilities and exceptional organizational skills.

Robust analytical skills with ability to translate complex data into simple, understandable information that can drive action.

Ability to meet overlapping deadlines in a fast-paced office environment.

Excellent interpersonal, oral communication, and writing skills.

Proven ability to work both independently and within a team, fostering effective relationships in a collegial environment.

Demonstrated ability to work with confidential information using tact and discretion.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Knowledge and experience working in an academic environment, and familiarity with engineering programs. More than five years of administrative work experience.

Accounting and / or financial experience at UT Austin, or a university environment.

Proficiency in Microsoft Office applications including Excel, database, and relevant UT accounting applications. This includes experience with DEFINE, MISHELL, FRMS, Workday business processes, Docusign, Smartsheet, and Quickbooks

Familiarity and knowledge of UT policies and procedures and an understanding of university organization and resources

Salary Range

$70,000 + depending on qualifications

Working Conditions

Standard office conditions

Combination of sitting and standing

Repetitive keyboard use

Work performed on multiple projects concurrently, under pressure of rigid deadlines and time limitations

Work Shift

Standard work hours are Monday-Friday 8 : 00 a.m. to 5 : 00 p.m., with flexible work arrangements considered

Periodic work outside of normal business hours, to including evening and weekends, may be required on a periodic basis

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.