Accounts Payable / Purchasing Coordinator

Overview :

The Juilliard School, renowned for its excellence in performing arts education, is seeking a detail-oriented and experienced Accounts Payable Coordinator to join our Finance team.

The ideal candidate will have strong technical skills and extensive experience in accounts payable and Procurement processes.

This position offers an exciting opportunity to contribute to the financial operations of one of the world's leading performing arts institutions.

This is a hybrid structure with 3 days in the office, or as the department needs. The salary for this role is $55,000 - $65,000.

About the Department :

The Finance Department at the Juilliard School serves as a vital cornerstone, intricately woven into the institution's overarching mission of nurturing artistic excellence.

With a commitment to supporting the aspirations of passionate artists, the department ensures the effective management of financial resources, facilitating the realization of artistic endeavors.

At the heart of this operation lies the Accounts Payable division, a crucial component meticulously handling the school's financial transactions.

From managing vendor relationships to processing payments with precision and efficiency, the Accounts Payable team plays a vital role in sustaining the institution's operational integrity, allowing faculty and students to focus wholeheartedly on their artistic pursuits.

Through their diligent efforts, the Finance Department upholds Juilliard's legacy of empowering talent, fostering creativity, and enriching the cultural landscape for generations to come.

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace.

We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company.

We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year.

Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities :

• Financials Management : Utilize Oracle Cloud Financials system to manage accounts payable and purchasing functions efficiently and accurately.
• Invoice Processing : Receive, review, and process invoices for payment (bank wires), ensuring accuracy and adherence to internal policies and procedures.
• Purchase Order Management : Create and manage purchase orders in Oracle Cloud Financials, including vendor selection, pricing, and terms negotiation.
• Vendor Management : Maintain vendor records, including contact information, payment terms, and performance evaluations, in Oracle Cloud Financials.
• Payment Processing : Coordinate and process payments to vendors via electronic funds transfer (EFT), checks, and other methods as required.
• Expense Reporting : Assist with the processing and reconciliation of employee expense reports, ensuring compliance with company policies.
• Account Reconciliation : Perform monthly reconciliations of accounts payable and purchasing transactions to ensure accuracy and completeness.
• Reporting : Generate reports and provide analysis of accounts payable and purchasing data as needed for internal and external stakeholders.
• Compliance : Ensure compliance with regulatory requirements and internal controls related to accounts payable and purchasing processes.
• Vendor Communication : Communicate effectively with vendors regarding payment inquiries, discrepancies, and other matters.
• Purchase Request Review : Review and approve purchase requests from departments, ensuring adherence to budgetary guidelines and approval processes.
• Process Improvement : Identify opportunities for process improvements and efficiency enhancements within the accounts payable and purchasing functions

Minimum Requirements :

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 3-5 years of experience in accounts payable, purchasing, or related roles.
• Proficiency in Oracle Cloud Financials or similar ERP systems.
• Strong understanding of accounts payable and purchasing processes and best practices.
• Excellent attention to detail and accuracy in data entry and analysis.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Commitment to maintaining confidentiality and integrity in handling financial information.

Preferred Background :

• Experience working in a higher education or nonprofit organizations.
• Familiarity with the performing arts industry and its unique financial requirements.

Benefits Offerings :

The Juilliard School provides competitive compensation and generous perks and benefits for all eligible employees.

• Benefit offerings may differ based on Employee Status.
• Medical, dental, vision and life insurance
• 403(b) retirement annuity plan with a generous employer contribution
• Optional, supplemental tax-deferred 403(b) retirement annuity plan
• Substantial paid time off, including vacation, personal leave, sick leave, and 29 paid School holidays
• Long-term disability coverage and salary continuation
• Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
• Commuter benefits (pre-tax income for parking or mass transit expenses)
• Free financial-planning services
• Employee Wellness at the forefront : Employee Assistance Programs provide confidential support, guidance, and resources to assist faculty and staff and immediate family members in the prevention, early intervention and resolution of problems that may impact someone personally or professionally.

Headspace - access to guided meditations, animations, articles and videos that helps users take care of their mind, at work and at home.

Tuition-free Extension classes enroll in Juilliard non-credit earning, non-degree seeking classes at Juilliard! Interested in taking voice lessons?

Or do you want to learn to play the piano or guitar? Perhaps you’ve always wanted to dance ballet? Or you’re interested in the history of music?

There are a vast array of options for you to immerse yourself in the Juilliard culture.

• Tickets to Juilliard performances are available free of charge, depending on availability (certain exclusions apply)
• 15% discount for staff at the Juilliard Store

Nondiscrimination Policy :

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law.

This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.