Administration Assistant

Service Delivery - Statewide Services School Of Special Educational Needs : Disability Administration Assistant 00027809 Level 2, $70,432 - $75,516 per annum (PSCA 2022)

Advertised Vacancy Number : SS / SS845098

This is a permanent full-time position commencing Term 4, 2023

The School of Special Educational Needs : Disability (SSEN : D) is seeking to appoint an Administrative Assistant.

The successful applicant will provide administrative and clerical support to the Principal and work units. The Administrative Assistant prepares and distributes meeting agendas and minutes, manages incoming telephone calls, visitor enquiries, diary appointments, meetings, emails, and other communication.

The successful applicant will also assist with travel arrangements for staff and the support and induction of school support staff.

In this role, you will assist the Manager Corporate Services with the checking and processing of professional learning applications, general human resource duties, budget preparation and other administrative tasks as directed.

The Administrative Assistant will also be responsible for maintaining various SSEN : D databases and spreadsheets. The full-time role currently available will be working out of our metro-based hubs in both Padbury and South Lake.

Any future similar appointments may also be made working out of either, or both of these hubs.

SSEN : D provides state-wide support to schools to maximise learning outcomes for students with diagnosed and imputed disabilities.

We provide consultancy services to educators, contextualised and evidence-based professional learning, online research, information, resources and practical support.

SSEN : D is committed to building the capacity of teachers and school-based staff to deliver effective classroom programs that value the diversity of students in inclusive learning environments.

Our staff foster a collaborative and friendly working environment where each team member is valued for their contribution to our school.

SSEN : D is one of seven Specialist Schools within the Department that operates within a federation of four schools of Special Educational Needs, including the School of Special Educational Needs : Behaviour and Engagement (SSEN : BE), the School of Special Educational Needs : Medical and Mental Health (SSEN : MMH) and the School of Special Educational Needs : Sensory (SSEN : S) to coordinate support for schools where possible and to share resources and expertise.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment.

This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

To be suitable for this role, you will need to demonstrate the following work-related requirements (selection criteria) :

• Good financial management skills, including input into budget preparation, purchasing and asset management, and the ability to interpret and apply financial and accounting practices and procedures.
• Experience in providing effective administrative support, including diary management and travel bookings and processing.
• Good keyboarding and computer skills, including knowledge of databases, spreadsheets and word processing.
• Good verbal, written and interpersonal communication skills, including the ability to liaise with individuals at all levels and build and maintain effective working relationships.
• Initiative and good organisational skills with the ability to identify prioritises and meet conflicting deadlines.

Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered.

It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about School of Special Educational Needs : Disability can be found by visiting

For further job related information

Application Instructions

All applications are submitted online. Select Apply for Job at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include :

• A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work-related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting Apply for Job .

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

Eligibility and training requirements

Employees will be required to :

• provide evidence of eligibility to work in Australia for the term of the vacancy.
• obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
• obtain or hold a current Working with Children Check
• complete the Department’s induction program within three months of commencement
• complete any training specific to this role required by Departmental policy
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.

The Department applies a four (4) day breach period to this selection process.

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS

ATTACHMENTS : -

You can view and print these PDF attachments by downloading .

WORK TYPE : Permanent - Full Time FTE : LOCATION : Padbury / South Lake CLOSING DATE : 2023-10-30 4 : 30 PM

YYYY-MM-DD) Position Title Administration Assistant Agency Department of Education Salary Location Padbury / South Lake Unit / Division Service Delivery - Statewide Services Branch School Of Special Educational Needs : Disability Work Type Permanent - Full Time Position No.

00027809 Closing Date Position Title Administration Assistant Branch School Of Special Educational Needs : Disability Location Padbury / South Lake Work Type Permanent - Full Time Closing Date Salary Agency Department of Education Company Information Description

Advertised Vacancy Number : SS / SS845098

This is a permanent full-time position commencing Term 4, 2023

The School of Special Educational Needs : Disability (SSEN : D) is seeking to appoint an Administrative Assistant.

The successful applicant will provide administrative and clerical support to the Principal and work units. The Administrative Assistant prepares and distributes meeting agendas and minutes, manages incoming telephone calls, visitor enquiries, diary appointments, meetings, emails, and other communication.

The successful applicant will also assist with travel arrangements for staff and the support and induction of school support staff.

In this role, you will assist the Manager Corporate Services with the checking and processing of professional learning applications, general human resource duties, budget preparation and other administrative tasks as directed.

The Administrative Assistant will also be responsible for maintaining various SSEN : D databases and spreadsheets. The full-time role currently available will be working out of our metro-based hubs in both Padbury and South Lake.

Any future similar appointments may also be made working out of either, or both of these hubs.

SSEN : D provides state-wide support to schools to maximise learning outcomes for students with diagnosed and imputed disabilities.

We provide consultancy services to educators, contextualised and evidence-based professional learning, online research, information, resources and practical support.

SSEN : D is committed to building the capacity of teachers and school-based staff to deliver effective classroom programs that value the diversity of students in inclusive learning environments.

Our staff foster a collaborative and friendly working environment where each team member is valued for their contribution to our school.

SSEN : D is one of seven Specialist Schools within the Department that operates within a federation of four schools of Special Educational Needs, including the School of Special Educational Needs : Behaviour and Engagement (SSEN : BE), the School of Special Educational Needs : Medical and Mental Health (SSEN : MMH) and the School of Special Educational Needs : Sensory (SSEN : S) to coordinate support for schools where possible and to share resources and expertise.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment.

This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

To be suitable for this role, you will need to demonstrate the following work-related requirements (selection criteria) :

• Good financial management skills, including input into budget preparation, purchasing and asset management, and the ability to interpret and apply financial and accounting practices and procedures.
• Experience in providing effective administrative support, including diary management and travel bookings and processing.
• Good keyboarding and computer skills, including knowledge of databases, spreadsheets and word processing.
• Good verbal, written and interpersonal communication skills, including the ability to liaise with individuals at all levels and build and maintain effective working relationships.
• Initiative and good organisational skills with the ability to identify prioritises and meet conflicting deadlines.

Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered.

It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about School of Special Educational Needs : Disability can be found by visiting

For further job related information

Application Instructions

All applications are submitted online. Select Apply for Job at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include :

• A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work-related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting Apply for Job .

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

Eligibility and training requirements

Employees will be required to :

• provide evidence of eligibility to work in Australia for the term of the vacancy.
• obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
• obtain or hold a current Working with Children Check
• complete the Department’s induction program within three months of commencement
• complete any training specific to this role required by Departmental policy
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.

The Department applies a four (4) day breach period to this selection process.

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS

Attachments -