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Lease Administrator
Lease AdministratorHy-Vee • West Des Moines, IA, US
Lease Administrator

Lease Administrator

Hy-Vee • West Des Moines, IA, US
1 day ago
Job type
  • Full-time
Job description

Lease Administrator

At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

General Function

Reviews common area maintenance, real estate tax and other property invoices, responsible for billing tenants and other properties as allowed, works with retail stores, internal Hy-Vee departments, landlords and / or developers as needed on property maintenance and issues.

Core Competencies

  • Partnerships
  • Growth mindset
  • Results oriented
  • Customer focused
  • Professionalism

Reporting Relations :

Accountable and Reports to : Executive Vice President, Chief Growth Officer

Positions that Report to you : None

Primary Duties and Responsibilities

  • Reviews, audits and approves common area maintenance reconciliations and coordinates approval with store management.
  • Works to resolve any discrepancies with the landlord or property manager.
  • Answers store management questions and advises on landlord discussions.
  • Works as a mediator with any landlord / property manager and store director issues.
  • Researches lease language stipulating common area maintenance responsibilities with the ability to interpret tenant and landlord responsibilities.
  • Resolves any issues.
  • Reviews, audits and approves real estate tax invoices and coordinates approval.
  • Works to resolve any discrepancies with the landlord or property manager.
  • Confirms tax parcel information, abatements or changes in tax statements.
  • Oversees management of excess property including bidding and contracts for snow removal, mowing or other maintenance services.
  • Gives direction to maintenance personnel.
  • Responsible for billing tenants, subtenants, adjacent owners for common area maintenance, real estate taxes, storm water management and other applicable costs.
  • On call to handle and follow up on emergency situations.
  • Works as a team with other real estate employees.
  • Reports to work when scheduled and work expected number of hours.

    • Secondary Duties and Responsibilities

    Performs other job related duties and special projects as required.

    Knowledge, Skills, Abilities and Worker Characteristics

  • Commitment to the Hy-Vee Mission and a willingness to promote the values of the company
  • Strong administrative and organizational skills
  • Strong interpersonal skills; ability to relate to and interact with other people in a friendly, professional manner.
  • Ability to proactively identify problems, creatively develop and execute solutions
  • Ability to interact with basic computer systems, including word processing, spreadsheet and email applications, as well as job-specific programs.

    • Education and Experience

    Four years of college or a business degree is preferred, but not required; 3-5 years of work in real estate, property management or the accounting field.

    Physical Requirements

  • Visual requirements include : ability to see detail at near range with or without correction, normal depth perceptions.
  • Must be physically able to perform medium work : occasionally lifting or carrying objects of no more than 50 pounds, and frequent standing and walking.
  • Must be able to perform the following physical activities : stooping, kneeling, reaching, handling, grasping, talking, hearing, and repetitive motions.

    • Working Conditions

    This position frequently involves a fast work pace in an office setting. Must be detail oriented and able to handle multiple jobs / situations every day. Occasional travel to stores and other managed properties may be required.

    Equipment Used to Perform Job

    PC with Windows programs including the following software : Access, Word, Excel, Outlook, etc.; FAX, telephone and copier

    Financial Responsibility

    Verifies and follows up on rental payments received and sent. Determines accuracy and authorizes payment of taxes. Responsible for the authorization and obligation of common area maintenance. Authorized to approve $1,000 in store and excess property maintenance and repairs; and $100,000+ in taxes

    Contacts

    Has daily contact with Hy-Vee real estate and operations. Has frequent contact with the public and store level staff.

    Confidentiality

    Has access to confidential information including potential real estate sites, leases, lease options, lease payments, taxes, and construction projects.

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    Lease Administrator • West Des Moines, IA, US