Medical Front Office Coordinator, Primary Care

Shift Schedule : Monday - Thursday 8 : 00AM - 5 : 00PM; Friday 8 : 00AM - 2 : 00PM

Location : Baltimore Washington Medical Center

Address : 7556 Teague Rd Hanover MD 21076

General Summary

Under moderate supervision performs a variety of clerical activities to support clinical operations including customer service telephone management scheduling registration and copay collections. Ensures that all provider schedules are appropriately populated telephones are managed and complete registration information is captured prior to or during each patient visit.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Receives and screens visitors and telephone calls. Provides general information in person and on the telephone.
• Calls patients to verify appointments.
• Verifies patient demographic information including insurance verification prior to the patient visit for all pre-scheduled patients. Performs data entry of patient demographic information. Types letters and faxes information as needed.
• Registers all patients at each visit utilizing established policies for the capture of complete and up-to-date patient and insurance information Receives and documents patient responsible payments including co-payments past balance payments and other patient-responsible charges.
• Schedules patients for physician visit. Maintains and updates appointment calendars.
• Processes all referral requests by physicians and patients within a timely manner and according to clinic procedure.
• Notifies clinical personnel of patient arrival.
• Maintains entry log of incoming visitors.
• Processes and delivers departmental mail.
• Prepares examination room for patients. Cleans examination rooms between patients and at the end of the day.
• Tracks down labs on patients and follows up with lab companies when errors occur.
• Coordinates files and office information updates charts labs x-rays dictated notes etc.
• Pulls and prepares charts for current and follow-up appointments.
• Processes and maintains medical records in accordance with records protocols.
• Discharges each patient via established policies including charge entry for current visit if appropriate scheduling of future appointments facilitation of ancillary procedures as necessary and provides for the patient a receipt for services rendered.
• Performs other duties as assigned.

Qualifications :

Education and Experience

Knowledge Skills and Abilities

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Compensation :

Pay Range :  $17.03 - $24.76

Other Compensation (if applicable) :

Review the 2025-2026 UMMS Benefits Guide

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Remote Work : No

Employment Type : Full-time

Key Skills

Customer Service,Babysitting,Advocacy,Civil Project Management,ABAP,BI

Experience : years

Vacancy : 1