Executive Assistant

Executive Assistant

Battelle delivers when others can't. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clientswhether they are a multi-national corporation, a small start-up or a government agency. We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary Battelle is seeking a highly qualified and proactive Executive Assistant to support our Senior Vice President for Government Business Development. The position will be located in our Crystal City, VA office.

Responsibilities

• Represent the office of Battelle Government Business Development with utmost professionalism to coordinate and schedule senior level government customer engagements, to ensure thoughtful, efficient, and productive meetings.
• Proactively manage, schedule, and prioritize calendar of the Senior Vice President for Government Business Development, including government customer meetings, Battelle leadership meetings, industry partners meetings, team meetings, and meetings requiring travel.
• Proactively manage, schedule, and prioritize travel of the Senior Vice President for Government Business Development. Requires minimum of travel clarity two-months in advance, travel booking (air, hotel, transport), and rapid expense report reconciliation.
• Manage client visits confirmed by the Senior Vice President for Government Business Development, including securing conference rooms, arranging catering, registering visitors, creating agendas, preparing meeting materials, and communicating with the clients.
• Maintain Government Business Development business rhythm calendar and actions for pipeline reviews, staff meetings, all-hands, 1 : 1s, and similar.
• Coordinate and manage the Government Business Development Gate Review Calendar. Gate Reviews are milestones of maturity for business development opportunities. Gate Review Calendar coordination and management requires clear organization of when the review needs to happen and who needs to be there. Also includes responsibility for SharePoint administration of Gate Review request portal; logging Gate Review participants; advancing approved opportunities in Microsoft Dynamics (CRM tool); and professionally communicating with the offices of the CEO and President of Battelle.
• Process purchase payments for consultants, memberships, subscriptions, equipment, training, and supplies. Requires experience with corporate purchasing systems to create payment requests, identify and apply appropriate charge code, process payments for invoices, and reconcile payments. This includes responsibility for the departments credit card, or Purchase Card (P-Card).
• Coordinate and communicate with Battelle Executive and Administrative Assistants for senior leadership meetings and business rhythm needs / deadlines.
• Maintain absolute confidentiality and need-to-know approach daily. Requires knowledge of how / when to decipher sensitive information, experience not sharing information unless advised, and deep / broad knowledge of company practices, policies, procedures, and programs.
• Act as a coordinator of departmental projects, following up on pending details, coordinating project team activities, and ensuring deadlines are met.
• Answer email, phone calls, and inquiries independently, routing correspondence to the appropriate person when necessary.
• Compose, prepare, edit, and proofread letters, reports, and other correspondence.

Key Qualifications

Benefits : Live an Extraordinary Life We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday offgiving you a dedicated day to accomplish things in your personal life without using vacation time.

Enjoy enhanced work flexibility, including a hybrid arrangement : You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.

Take time to recharge : You get paid time off to support work-life balance and keep motivated.

Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.

Better together : Coverage for partners, gender-affirming care and health support, and family formation support.

Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.

Advance your education : Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity's most pressing challenges and creating a safer, healthier and more secure world. You will have the opportunity to thrive in a culture that inspires you to :

Vaccinations & Safety Protocols Battelle may require employees, based on job duties, work location, and / or its clients' requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.