Executive Assistant

Executive Assistant

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challengesand we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every dayworking for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities for career growth, and a culture of innovation that embraces adaptability, collaboration, technical excellence, and people in partnership. If this sounds like the choice you want to make, then choose MITRE - and make a difference with us.

Roles & Responsibilities

In this dynamic, fast-paced role, your key responsibilities as a partner to the Officer and EA team include :

• Learn and understand the VP's goals and priorities to anticipate their requirements and work effectively and efficiently as a strategic partner.
• Manage and own the Officer's daily schedule, and calendar. Prioritize requirements and effectively manage complex demands while providing a high level of confidentiality, poise, initiative, and tact. Arrange appointments on the Officer's schedule.
• Maintain consistent professionalism and diplomacy while working closely, often under time constraints, with highly confidential information and a diverse group of executives / officers, internal and external customers, managers, and support teams. Expected to greet visitors.
• Plan, coordinate, and support a variety of meetings and presentations including arranging venues, room configurations, catering, preparing agendas, note-taking, assembling and printing materials, identifying audio-visual needs, etc. Follow up on the status of assignments.
• Prepare and produce communications on behalf of the Officer as well as materials including schedules, meeting read-ahead material, and supporting documents as needed.
• Receive, screen, direct, and at times respond to incoming communications and inquiries including phone calls, visitors, and mail.
• Collect, record, sort, and file records and business documents according to company security procedures.
• Represent the Officer and their respective organizations in a professional manner.
• Collaborate with the entire Executive Administration team to ensure coverage is secured as necessary and that executive administrative support is provided for all executives during business hours.
• Arrange all travel in support of the Officer, including preparing itineraries and ensuring all compliance processes are followed.
• Place orders for necessary supplies, track business-related expenses, and prepare and promptly process expense reports on behalf of the VP, Cyber Technologies.
• Be available on an as-needed basis when the Officer is traveling and be proactive in managing travel scheduling changes.
• Demonstrate emotional intelligence and respect when partnering with various stakeholders.
• Demonstrate strong self-organization and time management skills, with considerable emphasis on self-initiation, independent decision-making, accuracy, adaptability, decisiveness, and follow-through on a broad range of administrative support tasks.
• Implement existing administrative standards, policies, and practices for the organization.

Basic Qualifications

Bachelor's degree and a minimum of 2 years of related experience, or an equivalent combination of related education and work experience. Demonstrated recent experience supporting one or more executives or equivalent senior leaders. Exceptional Microsoft Office Suite skills (Outlook, OneNote, PowerPoint, Excel, SharePoint, and OneDrive). Proficiency using MS Teams and Zoom communication tools, VTC technology, and tablets. Experience making travel arrangements and using travel and expense software (e.g., Concur). Strong interpersonal, written, and verbal communication skills and the ability to collaborate with MITRE management, staff, and clients. Ability to quickly adapt to schedule changes in a fast-paced environment. Works independently and proactively to support the needs of the Officer; requires approval on matters of significant importance. A keen eye for detail with the ability to identify, assess, and proactively respond to mitigate or correct unforeseen obstacles. Ability to be in the office 5 days a week and provide occasional off-hours support.

Preferred Qualifications

Bachelor's degree with 4 years of experience or a master's degree. Knowledge of the latest mobile technology (e.g., iPhone / iPad). Experience working within a highly matrixed organization supporting VP and / or SVP-level officers.

Commitment to Non-Discrimination : All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law. MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE's employment process, please email recruitinghelp@mitre.org for general support and collegerecruiting@mitre.org for intern positions. This service is for individuals requiring reasonable accommodation requests. Please note that vendor solicitations will not receive a reply.