Executive Assistant II

Executive Assistant II Job

This position involves providing independent, high-level support and leading employee engagement for multiple directors in the Accounting team. The role demands excellent organizational skills, attention to detail, and the ability to manage multiple critical tasks efficiently. The Executive Assistant will act as a seamless extension of their leaders, working autonomously on various projects, and maintaining professionalism and discretion in handling confidential information.

Responsibilities

Effectively and proactively support multiple leaders within the Accounting organization, including complex calendar management and scheduling across multiple locations.

Manage expense reimbursements, including report coordination, submission, and issue tracking.

Coordinate global schedules and travel arrangements, including cost-effective air, hotel, and ground transportation, and create detailed travel itineraries.

Organize and execute team activities, staff meeting agendas, all-team meetings, off-sites, and team social events.

Track and drive the completion of key deliverables and follow up on outstanding items, including meeting notes and action items.

Work closely with the leadership team and other Executive Assistants to support the organization.

Create, edit, and prepare documents and presentations.

Develop and maintain new mechanisms within the team.

Essential Skills

5 years of executive leadership support or 3 years of equivalent experience.

High school or equivalent diploma.

Proficiency in Microsoft Office products and applications.

Experience with calendar management for several leaders across different time zones using Outlook.

Event planning experience.

Experience managing expenses in Concur.

Experience with domestic and international travel booking, including visas.

Additional Skills & Qualifications

Bachelors degree (preferred for potential full-time conversion).

Experience leading process improvements.

Experience in a fast-paced, high-tech company.

Experience designing processes to maximize efficiency.

Work Environment

The role is 100% onsite at the corporate office in Arlington, VA, US. The work environment offers a flexible schedule, generally from 9 AM to 5 PM, with later hours as needed for events and meetings. The position requires a commitment to 40 hours per week with no option for overtime. Our team values work-life balance, inclusion, and mentorship, providing a supportive environment for professional growth.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $28.00 - $30.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 30, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.