Administrative & Expansion Coordinator

Administrative & Expansion Coordinator

Job Title : Administrative & Expansion Coordinator Location : Cupertino, CA (Headquarters-based) Work hours : Tue-Sat 30-40hours

Role Overview Think Academy Silicon Valley is seeking an Administrative & Expansion Coordinator to support the operational backbone of our growing education organization. This role is headquarters-focused, ensuring smooth administrative processes, vendor coordination, and multi-campus expansion support. You will serve as the key link between the academic, finance, and facility functions helping the organization scale efficiently while maintaining operational excellence.

Key Responsibilities

1) Administrative Coordination

• Oversee and streamline headquarters-level administrative processes, ensuring timely communication across departments (teaching, operations, marketing).
• Maintain internal procurement records and vendor contracts.
• Manage credit card usage logs, receipts collection, and monthly reconciliation with the finance team.
• Track expense requests, ensure spending aligns with budget policy, and optimize purchasing workflow. Procurement & Vendor Management
• Source, negotiate, and maintain relationships with local vendors (supplies, printing, furniture, maintenance).
• Manage purchase orders, quotations, and inventory replenishment across multiple campuses.
• Coordinate deliveries, logistics, and cross-campus material transfers.

2) Campus Expansion & Setup

3) Finance & Compliance

Qualifications

Compensation & Growth

Ideal Candidate Profile You are someone who :