Executive Assistant

A leading Private Equity firm is looking for a standout candidate to support a team. This role necessitates an individual who is ready to collaborate closely within a tight-knit team and oversee various tasks.

Responsibilities include calendar management and travel planning, coordinating team and client meetings, preparing presentations and project materials, and keeping track of expenses and long-term action items.

If you are a dedicated, ambitious individual looking for an opportunity to support a hardworking and fast-paced firm and want to reap the rewards of your hard work we’d love to hear from you!

Responsibilities

• Support the team with administrative responsibilities efficiently and effectively.
• Serve as a gatekeeper while proactively prioritizing active projects.
• Oversee meeting logistics from preparation, execution, and debriefs.
• Manage travel and meeting logistics.
• Maintain and keep files up to date, handling confidential documents with discretion.
• Work on special projects, including project coordination, documentation, and material preparation.
• Collaboration with the team on firm-wide project initiatives.
• Anticipation of things before they happen and the ability to be proactive.
• Ensure meetings are as productive as possible by reviewing agendas in advance, scheduling requisite preparation time, preparing briefings, and coordinating follow-up.
• Attends meetings as needed to identify action items and follow up on behalf of the executives. Take notes during meetings and make sure that action items are executed.
• Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing Outlook.
• Back up and support others on the administrative team.

Ideal Experience

• Possession of a bachelor’s degree from a distinguished undergraduate institution.
• Interest in engaging with a team-oriented culture, typically onsite four days a week.
• 8+ years of administrative experience within investment banking, private equity, or top-tier consultancy.
• Familiarity with Concur software is a plus.
• A history of adeptly interacting with management, colleagues, and external stakeholders.
• Capacity to thrive within a small, collaborative team setting.
• Ability to engage effectively with senior executives.
• Proficiency in conveying analysis using Microsoft Word, Excel, Outlook, and PowerPoint, showcasing high-quality messaging, organization, and formatting.
• Eagerness to always maintain responsiveness.
• History of success in demanding, time-sensitive environments.
• Outstanding written and verbal communication skills, including strong email etiquette.
• Exceptional organizational abilities coupled with meticulous diligence.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary / Project jobs.

We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.