Executive Assistant IV

Job Description

The Executive Assistant IV is a highly visible position responsible for providing highly complex administrative support to various functional areas of the Company. The incumbent is also responsible for professionally and discretely managing a variety of projects and tasks requiring independent judgment, tact, diplomacy and confidentiality. The incumbent will engage with employees at all levels of the organization and with industry leaders, government officials and customers.

This position will serve our Water Heater Division, located in Roswell, GA .

Responsibilities

• Represents the Executives and acts responsibly within pre-agreed limits, fully understanding the potential impact of the actions taken.
• Empowered to execute decisions, often acting as the liaison between the Executives with other internal and external parties.
• Keeps the Executive informed, as needed and escalates issues or matters requiring immediate attention.
• Provides leadership, mentoring, and coaching for direct reports.
• Stays abreast of factors affecting the Executive's area of responsibility, including client and industry knowledge or issues facing the Executive and the organization. Establishes and maintains a process to stay up to date on relevant information.
• Conducts research, analyzes and interprets data from various sources and prepares complex reports, as needed. This includes advanced graphics, charts and spreadsheets. May collect, edit and compile reports for executive presentations.
• Arranges complex and detailed international and domestic travel plans and itineraries. Anticipates travel needs for the Executive and independently coordinates complex travel arrangements, typically involving multiple changes or destinations based on understanding the Executive's availability and obligations. Ensures necessary travel documents, including passport, immigration and visa documentation are processed and provided to the Executive in a timely manner.
• Manages and maintains complex calendars and coordinates appointments, meetings and conference calls for the Executive, which may include extensive rescheduling. This includes appropriately scheduling, coordinating and confirming appointments for the Executive.
• Manages all aspects of meeting planning, communication and logistics including onsite and offsite meetings and events, conference room scheduling, audio visual set up and break down, etc.
• Processes complex expense reports according to policies and procedures.
• Assists with the management of the Executive's budget and expenses. Performs necessary accounting functions to achieve departmental goals often requiring interaction with accounts payable and accounts receivable.
• May assist with the development of meeting agendas, content and presentation materials.
• May participate in key executive meetings for documentation and follow-up on deliverables.
• Serves as a role model for others by demonstrating Rheem's values and behaviors.
• Acts as a coach / mentor to less experienced workers.
• Performs other duties as assigned.

Qualifications

HOW TO STAND OUT

Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

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About Us

At Rheem, we are dedicated to bringing comfort to people's lives. As a leading global manufacturer of heating, cooling and water heating equipment, we are innovating all-new ways to deliver just the right temperature while saving energy, water and supporting a more sustainable future. It is an exciting challenge that requires a team of talented, passionate people with a diverse set of skills. From engineers to accountants, sales professionals to support experts, Rheem depends on people to power our innovations. Join Rheem, and help shape the future of products that impact lives-every day.

Our Behavior Based Values set us apart :

Rheem is an Equal Opportunity Employer. Rheem encourages all qualified candidates to apply, including those of any race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The job description above has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

For U.S. Based jobs, please note that Rheem is unable to hire candidates to be employed in the following states : Alaska, District of Columbia, Hawaii, Idaho, Mississippi, Montana, New Mexico, North Dakota, or Vermont.

Rheem and its subsidiaries do not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.