Medical Administrative Coordinator

Job Description

Job Description

Jill’s House is a Christian non-profit organization and auxiliary ministry of McLean Bible Church that loves and serves families raising children, adolescents, and young adults (ages 6-22) with intellectual disabilities through short-term overnight respite care and holistic family support services.

We unconditionally welcome, love, and serve all families whose children fit our service parameters regardless of race, ethnicity, religion, or any other characteristic.

In all that we do, we seek to live in accordance with Biblical principles. Learn more at jillshouse.org.

Jill’s House is seeking a Medical Administrative Coordinator to advance the mission of Jill's House by maintaining up-to-date client files covering medical, corresponding with parents and physicians when paperwork requires updating, submitting documentation of client stays to parents and external support coordinators, preparing for client stays, and providing general administrative support for the medical team.

Role and Responsibilities

• Correspond with physicians and families continually and prior to each client stay to update MARs, medication inventory, collect needed or renew expiring paperwork, and ensure client files are consistently complete and up to date.
• Prepare for each program by compiling needed documentation (check-in and PAR forms, Nurse paperwork, etc.) and preparing nurses’ stations.

After each program, scan necessary documentation into Welligent.

• Schedule Nurses for all required shifts.
• Provide general administrative support as needed for the medical team.

Knowledge and Skills

• Bachelor’s degree
• Minimum one year of excellent service in a professional role
• Experience with medical records, charting and terminology preferred
• Exceptional time management and ability to meet deadlines
• Excellent written and verbal communication skills
• High level of organization, attention to detail, and efficient work style
• Proficiency in basic Office applications
• Flexibility and willingness to assist the team as needed
• Exceptional reliability and integrity, exemplifying the heart and spirit of Jill’s House, by treating everyone with respect while communicating promptly, clearly and directly.
• Must affirm the McLean Bible Church Vision and Values and Standards of Christian Conduct

The goal of Jill’s House is to share Jesus’ love with children with intellectual disabilities and their families through purposeful excellence, joyful service, and compassionate engagement.

Please take the time to view our "Together" video and learn more about what we do at Jill's House and why we do it : https : / / youtu.be / Sy2 XjFUWTg