Attendance Clerk

Job Summary

Normandy Schools Collaborative is seeking an Attendance Clerk that will be responsible for clerical work involved in accurately maintaining student attendance records and assisting students, parents, and teachers in all matters related to student attendance.

Report to : Building Principal

Supervises : None

Pay Grade : Classified Pay Scale

Term of Employment : 12 Months

Essential Job Functions :

• Under minimal supervision, accurately prepares and maintains student attendance records and reports.
• Performs a wide variety of clerical and secretarial duties and operational support activities.
• Works at the front desk acting as a receptionist and issuing readmit slips to student.
• Creates and distributes student registration and orientation information packets.
• Creates and accurately maintains an annual computerized and standard filing system containing courses, classes, calendars, and other required data for permanent student attendance records.
• Performs student attendance accounting and related activities of a high school.
• Trains clerical staff and student aides in attendance office duties and procedures.
• Accurately prepares a variety of student attendance reports including average daily attendance reports by student or class for program analysis and projection purposes.
• Prepares accurate student absence lists for teachers and administrators.
• Maintains a list of students who leave campus for various reasons during the school day.
• Verifies student absences by contacting parents, teacher, or other approved method.
• Communicates with parents to ascertain reasons for student absences.
• Assists Counselors with communication to parents of students who are having attendance and / or academic problems in school.
• Accompanies the Community Liaison or other site personnel on home visits.
• Distributes and processes work permits as assigned in the summer.
• Maintains and orders office supplies.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

EXPERIENCE AND EDUCATION

Education High School Diploma or equivalent

One year general clerical experience, involving student records desired

Proficient in use of word processing, spreadsheet, and data base computer applications

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to walk and use fingers, tools, or controls.

The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs., such as lifting files and paper.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee continuously interacts with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.