Job Description
Position Summary : Performs any combination of following calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records : Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts, using calculator or computer.
Computes and records charges, refunds, and cost of lost or damaged goods, freight charges, rentals, and similar items. May type vouchers, invoices, checks, account statements, reports, and other records, using typewriter or computer.
May reconcile bank statements.
Essential Responsibilities :
- Prepares and obtains approvals and codes incoming mail.
- Data entry all account payable batches / process checks.
- Obtain listing of payments to 1099 vendors from corps / general / city fund.
- Prepares 1099 spreadsheet.
- Prepares internet donations spreadsheet (peak giving seasons / disaster only)
- Reviews vendor list for duplicate payment and other issues.
- Run unpaid vendor list after last check run for each month.
- Reconcile accounts payable. Make sure unpaid invoice list matches accounts payable at the end of the month.
- Encodes checks for bank deposit.
- Electronically file documents.
- Invoicing.
- Special projects when assigned.
- Perform other duties as assigned.
Qualifications :
Education / Experience :
- High School diploma / GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
- Degree in accounting or similar field.
- Experience in accounts payable processes.
Skills, Knowledge & Abilities :
Willing to train and learn a full range of skills related to the position.
Computer Skills :
- Proficient in Microsoft Office 365.
- Working knowledge of TEAMS and SharePoint.
- Willingness to learn new software as needed.
Certificates and Licenses :
- Complete Safe From Harm training, and keep current as needed.
- Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR).
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