Assistant Project Manager (San Antonio, TX)

Job Description

Job Description

Job Description

The Assistant Project Manager (APM) role is a project management position that requires on-site work. This position provides leadership to project teams and assists in decision-making that impacts project outcomes. The APM’s primary duty is to ensure that the work is performed safely and organized, complying with the quality program and the initial specifications. An APM’s job is to guarantee Butler-Cohen’s commitment to building the right way and by the most cost-effective means while maintaining or improving the schedule and client relations.

Essential Duties & Responsibilities

• Time Management

Assistant PMs should understand the project life cycle and be able to prioritize their workload to ensure timely project administration.

The assistant PM should have a thorough understanding of the project's financials.

APM should have a mastery of job coordination and the ability to review submittals independently. APM should be able to run and manage central scope coordination, such as OH coordination and steel shop drawings, with the assistance of the PM.

APM should be able to provide additional input in OAC meetings related to topics that specifically fall under their purview of oversight.

Populating Procore with the most current drawings and specifications.

Create a submittal log in Procore and establish necessary workflows for submittals within Procore.

Receive RFIs from subcontractors and / or create RFIs for issues encountered. RFIs should be well-written to ensure they are easily understood and reference all applicable documents that require review before the A / E response.

Ensure that Procore is maintained with all current information. Prevent mistakes from being translated into the field due to inaccurate or outdated information being accessible and not understood.

Procurement Log

Maintain a procurement log and coordinate with vendors and subcontractors to ensure that material procurement is tracked for the timely arrival of materials at the jobsite.

Assist the superintendent and / or QC department with QC phase meetings. This may involve conducting meetings, preparing for them, and / or attending and documenting the meetings.

Meetings

Assist in preparing all project-related meetings and documenting them in Procore meeting minutes.

Assist with pull planning sessions.

Assist with tracking changes and receiving cost breakdowns from subcontractors.

Assist in the creation of the as-built project schedule to enable the PM and superintendent to make timely and efficient updates to the master schedule.

Provide general support to the PM and superintendent as needed.

Submittals

Ensure timely submission and approval of all closeout documents before the project’s substantial completion.

Assist in preparing the punch list. Assist the superintendent in updating and reporting the status of the project punch list.

Participate in company networking functions.

Education / Experience Required :

Skills / Abilities Required :

Working Conditions :

This role is performed in a hybrid indoor / outdoor setting on an active construction job site.