Administrative Assistant

Job Description

Job Description

Provides essential support to the mortgage team by preparing various reports, managing paperwork, organizing files, and handling customer inquiries, ensuring smooth and efficient operation of the department.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist the Senior VP of Retail Lending with administrative and clerical duties as assigned.
• Retrieve documentation for Mortgage Loan Originators when they are out of the office.
• Manage the pipeline report.
• Process commission reports for HR payout.
• Complete mortgage processing / underwriter incentive report.
• Manage requests (e.g., incomplete time entry, vacation records, etc.) from the timekeeping system for the department.

Other Duties

Skills / Abilities

Supervisory Responsibility

This position does not have supervisory responsibilities.

Work Environment

This job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer.

Physical Demands

This position requires manual dexterity, the ability to lift files and open cabinets. This position requires bending, stooping or standing as necessary.

Travel

The ability to make sporadic (approximately 6 – 8) trips per year is required. Most would be local, but some may require an overnight stay.

Education and Experience

Equal Opportunity / Affirmative Action Employer M / F / disability / protected veteran status

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.