Executive Assistant

Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive.

With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we’re strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities.

Together, there’s no stopping you!

Job Title : Executive Assistant

Job Description : Summary :

Under the direct supervision of the senior vice president this position provides administrative support for the Specialized Lending and Deposit teams in the department. This group does national sales of industry-specific lending and deposit solutions tailored to meet the needs of niche types of clients such as healthcare, insurance, HOA or property management. The team consists of sales and other staff.

Essential Duties and Responsibilities :

Perform duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Answer routine and non-routine correspondence and assembles highly confidential and sensitive information.

Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommend solutions and change in office practices or procedures.

Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the department.

Create and develop visual presentations for the team.

Establish, develop, maintain and update filing system for the executive vice president and the department. Accesses information from files when needed.

Establish develop, maintain and update library of trade journals and magazines.

Organize and prioritize large volumes of information.

Sort and distribute mail.

Draft written response or replies by phone or e-mail when necessary.

Respond to regularly occurring requests for information

Take messages or fields / answers all routine and non-routine questions.

Work in cooperation with other assistants to cover other departments.

Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior executive vice presidents and chiefs.

Handle confidential and non-routine information and explains policies when necessary.

Work independently and within a team on special nonrecurring and ongoing projects.

Act as project manager for special projects, at the request of the executive vice president, which may include : planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.

Coordinates division of workload with the administrative assistant in community relations.

Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

Proofread copy for spelling, grammar and layout, making appropriate changes.

Responsible for accuracy and clarity of final copy.

Support the department activities including : copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.

Qualifications :

Excellent Customer Service Skills

Basic math and computer skills

Team-oriented, possess a positive attitude and work well with others

Excellent interpersonal and customer service skills

Ability to prioritize; handle multiple tasks; and work independently

Strong organizational skills and detail-oriented with high degree of accuracy

Strong written and oral communication skills

Strong math and problem solving skills

Must maintain confidentiality of client transactions and bank records

Good phone voice with professional appearance

Ability to operate standard office equipment, such as, computer work stations, typewriters, calculators, and copiers

Demonstrate the ability and willingness to learn and understand bank operations, products, and services offered at the bank

Excellent Customer Service Skills

Basic Math and Computer Skills. Proficient with Excel and Word

Supervisory Responsibilities :

None

Education and / or Experience :

Associate’s degree a plus

Five - seven years of related experience. Experience providing executive assistance to a sales function a plus.

Banking industry experience a plus.

Computer and Software Skills :

Microsoft Office Suite

Certificates, Licenses and Registrations :

None

Additional Information :

No travel is expected for this position.

Equal Opportunity Statement :

Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at  hr@enterprisebank.com .

Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings.  If you would like more information about your EEO rights as an applicant under the law, please click   HERE .