Legal Assistant - Premier International Firm

Premier international law firm is seeking a strong Executive Legal Assistant to join their growing Los Angeles branch office. The ideal candidate will be an energetic and highly motivated professional who is comfortable wearing multiple hats in a fast-paced and collaborative environment. The position handles multiple projects that requires attention to detail, diligence, and flexibility.

If you are a strong legal support professional looking to join an internationally renown firm that has an award-winning culture, extensive support and resources with ample room for growth, please apply for prompt and professional consideration!

Primary Responsibilities :

• Optimized Lawyer Support : Proactively manages schedules, prioritizes conflicting demands, and acts as a confident gatekeeper for assigned lawyers. Fosters open communication and cross-trains teammates to ensure continuous, high-quality coverage.
• Superior Client & Firm Service : Provides exceptional service to internal and external clients with a proactive, "can-do" attitude, demonstrating confidentiality and professional follow-through on all tasks.
• Strategic Practice Management : Anticipates lawyer needs by demonstrating intimate knowledge of work habits and preferences, shepherding work forward with limited direction. Maintains accurate contacts and demonstrates a strong understanding of the lawyer's practice, clients, and professional affiliations (e.g., courts, agencies, counsel).
• Operational Excellence : Independently and proactively manages responsibilities to completion, suggesting and implementing new processes to expedite workflows and ensure the lawyer is well-informed of all commitments.
• Document and Communication Management : Composes, edits, and proofreads high-level correspondence and presentations. Demonstrates exceptional proficiency in document production and technology.
• Logistical Coordination : Proactively manages complex internal and external scheduling across multiple calendars, time zones, and offices. Arranges all meeting and travel logistics, ensuring smooth execution from video conferencing setup to monitoring attorney arrival / departure.
• Operational Efficiency : Optimizes workflow by proactively delegating non-billable tasks (printing, scanning, filing, notary) to support staff, maximizing attorney focus on legal work.
• Advanced Inbox & Document Management : Expertly manages attorney inboxes, cleaning, organizing, and responding per preference. Ensures secure storage of all client / matter documents and emails in iManage Workspaces and maintains organized Outlook folder structures.

OTHER RESPONSIBILITIES :

Required Qualifications :