Executive Administrative Assistant

Job Description

Job Description

OVERVIEW

The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.

KEY RESPONSIBILITES AND DUTIES of EA (55%)

• Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives.
• Assists with management of schedules, calendar and appointments.
• Assist in meeting preparations, take notes and follow up on action items from key meetings
• Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others.
• Oversee registration, housing, travel and preparation for industry conventions.
• Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission.
• Partner with Finance and IT leads on strategic initiatives
• Documenting and tracking larger and most critical enterprise contracts and associated cost
• Act as project manager for efforts like Delegation of Authority and enterprise policy documentation
• Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints.
• Become a notary for the company
• Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications
• Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required.
• Answers and screens phone calls.
• Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items.
• Responsible for event planning and corporate meetings held in town or other locations.
• Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc.

The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Office Operations MGMT & Administration (30%)

Financial & Vendor Management (15%)

Education and Experience

Skills, Knowledge, and Abilities

Effective Communication

Organization of Work

Anticipates Needs

Reporting Relationships

Confidentiality

Work Environment and Physical Demands

Location

AUSTIN POWDER's Mission

To improve the world we live in through the safe and responsible use of explosives.

AUSTIN POWDER's Vision

We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities.

AUSTIN POWDER's Values

Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect.

This is an exciting opportunity for a proven leader to celebrate the company's rich history beginning in 1833. This is a unique opportunity to drive future success through continued transformation of key manufacturing processes and lead the sites to best in class performance levels and culture.

Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.

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