Administrative Assistant Entry Level

Benefits : Competitive salary

Dental insurance

Health insurance

Administrative Assistant – Entry Level

Position Summary

The Administrative Assistant – Entry Level classification is intended for personnel who are beginning their administrative careers or who have limited prior experience in office support roles. Individuals in this position perform basic clerical and administrative functions under close supervision and support higher-level administrative staff and State personnel with routine office tasks.

This position supports the Maryland Department of Housing and Community Development (DHCD) at its headquarters in Lanham, Maryland. Temporary Staff provided under this role are employees of the Contractor and will supplement existing Department resources.

Examples of Tasks and Responsibilities

The Administrative Assistant – Entry Level may perform, but is not limited to, the following duties :

Answering phones, greeting visitors, and directing inquiries to appropriate staff

Performing basic data entry and updating records or logs

Filing, scanning, copying, and organizing documents (paper and electronic)

Assisting with routine correspondence, such as preparing templates or standard forms

Sorting and distributing mail and electronic communications

Assisting with scheduling meetings and maintaining calendars under supervision

Performing general office support tasks and other related duties as assigned

Examples of Equipment and Software Used

Personal computer

Photocopier and scanning equipment

E-Fax systems

Microsoft Office Suite (basic proficiency in Word and Excel)

Google Platform (basic use of Gmail, Google Drive, Google Docs)

Document management and scanning software, such as DocuShare Community Development (DHCD)

Minimum Qualifications

High school diploma or equivalent

Basic computer skills and familiarity with office software

Ability to follow instructions and established procedures

Strong attention to detail and willingness to learn

Effective verbal and written communication skills

Work Environment

Work will be performed onsite at client's headquarters in Lanham, Maryland, unless otherwise directed

The State will provide normal office working facilities and equipment reasonably necessary for performance