Admin assistant Jobs in Washington, DC

The Rehancement Group, Inc. (TRG) is seeking a SharePoint Admin (IT Specialist) for the U.S. Coast Guard's Office of Acquisition Support and Systems Engineering Policy (CG-SID-9).
This role ensures that CG-SID-9's SharePoint portal and associated IT tools remain accurate, efficient, user-friendly, and aligned with USCG acquisition governance needs.

The ideal candidate is detail-oriented, technically fluent in SharePoint administration, and capable of designing improvements, automations, and user-facing tools that enhance operational efficiency.

• Location: Onsite at U.S. Coast Guard Headquarters (USCG HQ)
• Address: 2703 Martin Luther King Jr. Avenue, SE, Washington, DC 20593.
• Hours: 08:00 – 16:00 Monday through Friday.
• Clearance: Ability to obtain and maintain a DHS/USCG Public Trust/Suitability.
• Citizenship Requirement: Must be a U.S. Citizen.
• Employment Type: Full-Time.
• Client: U.S. Coast Guard, Office of Acquisition Support and Systems Engineering Policy (CG-SID-9).

Key Responsibilities:

SharePoint Portal Management:

• Maintain CG-SID-9 SharePoint portal sites, including the Program Document Portal, ensuring: Accurate uploading, linking, and filing of approved acquisition documents Logical site design, ease of navigation, and user-focused layout.
• Functional links and updated content.
• Perform routine data entry, portal updates, and site reorganizations as needed.
• Ensure monthly updates or more frequently as directed by the COR.
• Obtain COR approval before implementing significant structural or design changes.
• Meet performance metrics including accuracy, timeliness, usability, and user satisfaction.

SharePoint Tools, Automation, and Improvements:

• Identify and document recommended improvements to SharePoint and USCG workstation tools (e.g., automation scripts, dashboards, trackers).Research IT solutions and present well-justified. recommendations to the COR.
• Upon approval, build new automation or IT tools that enhance organizational efficiency.
• Develop detailed process guides for any created tools, ensuring clarity and compliance with CG-SID-9 standards.
• Update process guides at least annually or as procedures evolve.
  Deliver improvements that demonstrate measurable gains in operational efficiency.

User Support & Collaboration:

• Provide technical assistance to government and contractor personnel using SharePoint sites or tools.
• Troubleshoot site issues, broken links, permission errors, and workflow disruptions.
• Support document version control and information governance best practices.
• Coordinate closely with the Project Manager, Deputy PM, Office Chief, and COR to ensure alignment with CG-SID-9 processes and priorities.

Required Qualifications:

• U.S. Citizenship is required.
• Bachelor's Degree and 5 years of relevant experience is required.
• Hands-on experience administering SharePoint sites (document libraries, permissions, lists, pages, workflows) is required.
• Ability to create dashboards, automated workflows, or other IT-enabled process improvements is required.
• Strong understanding of metadata, document management, versioning, and governance principles is required.
• Proficiency with Microsoft 365 tools (SharePoint, Power Automate, Excel, Teams) is required.
• Strong problem-solving, communication, and organizational skills is required.
  Ability to obtain and maintain a DHS/USCG Public Trust/Suitability is required.
• Ability to work full-time onsite at USCG Headquarters is required.

Preferred Qualifications:

• Experience with USCG systems such as CG Portal, TMS, or DCARS.
• Experience developing automation tools, SharePoint workflows, or custom dashboards.
• Experience writing clear IT process documentation and user guides.
• Familiarity with acquisition lifecycle documentation needs (MSAM/NMAP).
• Relevant IT certifications (e.g., Microsoft 365 Certified: Teams Administrator, Power Platform, or similar).

TRG provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at hrhelpline@rehancement.com.