Bilingual Admin Assistant EN/SP

Position: Bilingual Administrative Assistant II – Hybrid Office/Telework

Status: Full-Time

Hours: Contract Position, 5 days per week, from 8:30-5:30 with hybrid office/telework

*Must speak fluent Spanish and English*

ABOUT THE ORGANIZATION:

This is a fantastic career opportunity for a bilingual professional to start as a temporary contractor with the possibility of becoming converted to an permanent employee of this world-renowned organization. Several of our temporary contractors have been hired by the organization. This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.

COMPENSATION & BENEFITS:

●        $23/hr

●        Career Opportunity with reputable international organization

●        Hybrid Role (Partially remote telework from home)

●        Paid Sick Time

●        Paid Vacation

●        Health insurance, medical and dental

●        Free FinFit Financial Wellness Benefit

●        Free Personal Financial Training Library Benefit

●        Shopping Discount Program, Workplace Advantage

●        Employee Assistance Program

o   Counseling

o   Legal & Financial Consultations

o   Pharmacy Discount Card

ESSENTIAL FUNCTIONS:

●        Planning, organizing, coordinating processes such as: in-person and virtual meetings, recruitment of staff, personnel matters, preparation of formal publications, budget and expenditures records, acquisition of supplies

●        Elaborate PPT presentations that are clear and well conceptualized

●        Compose English and Spanish translations pertaining to assigned duties

●        Day-to-day administrative tasks such as payments, renewal of contracts, etc.

●        Management of roster for workshops, training, meetings, etc.

●        Initiate and approve all HR related actions in the info system for workers

●        Communicate with other units clearly and efficiently

●        Review information with the ability to proofread and fix errors (grammatical / style)

CORE DUTIES AND RESPONSIBILITIES

• Maintain electronic records for staff (contracts, performance evaluation, etc.)
• Assist in travel arrangements for personnel and staff. (Airline tickets, hotels, security etc.)
• Process payments to suppliers, update financial information in the database accurately
• Coordination for In-Person and Virtual Meetings
• Regular, dependable attendance and consistent satisfactory or above job performance
• Follow up on report submission in order to meet established deadlines
• Other related duties, as assigned

EXPERIENCE AND MINIMUM QUALIFICATIONS

●        Fluent in speaking and writing English and Spanish (Required)

●        Excellent proficiency in Microsoft programs like Word, Powerpoint, etc. (Required)

●        Good knowledge of Adobe Pro (Required)

●        Establishing plans of administrative processes such as meetings, reports, supplies, etc. (Required)

●        5 years of general office experience

PHYSICAL DEMANDS

●        This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets.

●        The physical requirements described below are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.