Recruiting Assistant

Job Description

Job Description

AgeSpan

Formerly Elder Services of the Merrimack Valley / North Shore

About Us : Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community.

We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas.

It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work / life balance.

We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place!

At AgeSpan, you'll find a work environment that combines :

• A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds.
• A focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions.
• Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills.
• A satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs.

Depending on your role and your hours, we offer

• Flexible schedule and hybrid work opportunities
• Competitive salaries
• Healthcare (medical, dental)
• 403b Retirement Plan with agency match
• 20 Vacation Days, 12 Sick Days, and 12 Paid Holidays
• Social Work Licensing Program
• License Renewal Paid by agency for RN's and Social Workers
• Mileage reimbursement
• Free parking
• Employee Referral Bonuses
• Employee Assistance Program
• Tuition Remission Program
• Agency subsidized gym membership (on-site in Lawrence)
• Commitment to promoting within

Position Responsibility :

Reporting to the Human Resources Manager, the Recruiting Assistant provides a strong level of administrative support with the full cycle of recruiting.

The Recruiting Assistant will be working very closely with the recruiter on a daily basis and will provide support with screenings and interviews, assist with reference checks, provide support at orientation, onboard new hires in HRIS system (ADP), create new hire file and to serve as the primary back up for the Human Resources Administrative Assistant.

Essential Functions : (Core duties or tasks that are fundamental, and not marginal to the performance of the job)

• Provide all aspects of administrative support to the HR Department, with a focus on Recruiting support.
• Assist in screenings & interview scheduling with hiring managers and interview teams for both internal and external applicants, when necessary.
• Responsible for onboarding new employees on ADP, scheduling CORI, orientation, preparing new hire personnel file.
• Responsible for recruitment tasks such as initiating and onboarding new employees on ADP, assisting recruiter with internal communications, internal job postings & assisting with references.
• Responsible for processing & maintaining all internal forms and HR notifications associated with each vacancy.
• Coordinate and present twice-monthly at New Employee Orientation, serving as the program point-person for the agency and within HR.

Responsible for the smooth operation of the program, including collaboration with presenters, IT, hiring managers, and facilities and management of the Orientation agenda.

• Perform all duties related to set up of personnel files; Provide customer service to all employees, problem solving and addressing questions and concerns.
• Serve as primary back up to the Human Resources Administrative Assistant.
• Other duties as assigned.

Qualifications :

• Associate degree required.
• 1-3 years of Human Resources administrative assistant experience and / or recruiting support experience strongly recommended.
• Must have experience with Microsoft Tools (Word, Excel, etc.)
• Must have proficiency in databases & reporting (i.e., ADP & Applicant Tracking System)
• Demonstrates ability to handle sensitive and confidential HR / payroll matters with discretion and good judgment at all times.
• Successful candidate will be detailed oriented and focused on excellent service to all colleagues with a general excellence in administrative, interpersonal, organizational, and computer skills.
• Bilingual in Spanish a plus.

Hours : 37.5hrs

AA / EOE

AgeSpan is strongly committed to fostering a professional environment that recognizes, respects, and encourages the unique contributions of a broad spectrum of qualified employees.

It is important that our employees reflect the diverse communities we serve. We maintain a work atmosphere that allows people of varied backgrounds to grow professionally and contribute to our mission by promoting diversity, equity, inclusion, and work-life balance.

Job Posted by ApplicantPro