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Administrative / Business Development Assistant
Administrative / Business Development AssistantCotler Healthcare • Wellington, FL, US
Administrative / Business Development Assistant

Administrative / Business Development Assistant

Cotler Healthcare • Wellington, FL, US
4 days ago
Job type
  • Full-time
Job description

Administrative / Business Development Assistant

The Administrative / Business Development Assistant will provide essential support to leadership and internal teams by handling a blend of administrative responsibilities and growth-focused initiatives. This role is ideal for someone who is organized, detail-oriented, and also eager to contribute to the company's internal expansion efforts within existing contracts. The Assistant will help coordinate internal communications, track business activities, and ensure smooth day-to-day operations while supporting strategic projects that enhance visibility and service alignment across teams.

This is an excellent opportunity for a highly capable administrative professional who enjoys working across departments and is excited to support both operational efficiency and internal business development efforts.

Key Responsibilities include :

  • Providing high-level administrative support to leadership and cross-functional teams, including scheduling, documentation, and internal communications.
  • Organizing and maintaining internal records, reports, and databases to support leadership decision-making.
  • Preparing meeting materials and status updates for internal initiatives and team communications.
  • Supporting staffing coordination efforts by aligning clinicians with open roles based on internal needs.
  • Collaborating with business development and operations teams to support engagement efforts within existing long-term care contracts.
  • Tracking and reporting key metrics related to internal growth initiatives and service utilization.
  • Helping maintain consistency and clarity in internal messaging and communications across departments.
  • Contributing to team projects that improve internal workflows, communication, or service delivery.
  • Performing other administrative duties as assigned to support company-wide efficiency and growth.

The ideal candidate will have :

  • Strong written and verbal communication skills, with the ability to handle professional correspondence and internal communications.
  • Excellent organizational and time management skills with great attention to detail.
  • A proactive mindset and ability to take initiative on tasks and small projects.
  • The ability to work both independently and collaboratively across multiple teams.
  • Comfort handling confidential or sensitive information with discretion.
  • A basic understanding of how administrative functions support broader business objectives.
  • Flexibility and adaptability in a fast-paced environment.

    • Qualifications :

  • A 2-year degree is required; a bachelor's degree in marketing, communications, or a related field is preferred.
  • Administrative assistant experience is required; exposure to business development, staffing, or healthcare environments is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); comfort with spreadsheets, shared drives, and internal tracking tools.
  • Professionalism, dependability, and a collaborative spirit.

    • Benefits :

  • Competitive compensation package.
  • Medical, Dental, and Vision insurance options.
  • Generous paid time off (PTO) and sick leave.
  • Retirement plan after vesting.
  • Flexible work schedule.
  • A pet-friendly workplace.
  • A beautiful work environment, conveniently located next to a Mediterranean Miniature Donkey Farm.
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    Administrative Assistant • Wellington, FL, US