Administrative Specialist 1 (NY HELPS) - VID 201955

Administrative Specialist 1 (NY HELPS)

NY HELP Yes Agency Cannabis Management, Office of Title Administrative Specialist 1 (NY HELPS) - VID 201955 Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53764 to $85138 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 1220 Washington Avenue City Albany State NY Zip Code 12226

Reporting to the Director of the Change Management Office, the Administrative Specialist 1 will be responsible for monitoring the OCM Intranet and supporting the Intranet Team. Duties include, but are not limited to :

• Conduct regular audits of all Intranet content and ensure it meets policy standards. Complete further studies of the effectiveness of the Intranet site and recognize and compile patterns for the Director of Change Management.
• Assist with Intranet content creation, employee engagement, and communication efforts.
• Create policies alongside the Director of Change Management to ensure Change Management policies align with the needs of the agency.
• Coordinate and facilitate regular team meetings with the OCM Intranet Team.
• Support, guide, and create training / communication materials for the OCM Intranet Team.
• Help manage Intranet features by administering communications on surveys, employee suggestion tracking, employee recognition tracking, and employee award programs.
• Work with staff and project teams on change initiatives and promote positive learning journey across the organization.
• Work with staff to identify new ideas, barriers, risks, and positive outcomes for projects and initiatives. Use the information from staff to prepare reports and recommendations.
• Conduct studies and research on internal communication best practices, prepare reports, and recommendations.
• Represent the Change Management Office at meetings and conferences.
• Prepare reports about Change Management Office activities for executive level staff.
• Performs other duties as assigned.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) and applicants must meet the following minimum qualifications to be considered for this position :

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level based on their experience and education. Required experience : professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Administrative Specialist level requirements :

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position that is eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.

NOTE : IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Operational Needs :

The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications along with the month / year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.