Senior Administrative Assistant

Senior Administrative Assistant

Utah State University (USU) Libraries is seeking an experienced and highly professional Senior Administrative Assistant to provide vital administrative support to the Dean and the University Libraries Executive Team. The successful candidate will play a critical role in daily operations as well as coordinate special projects and events within a collaborative team environment. We are looking for an individual who can work under pressure performing their duties independently, with skill, and innovative thinking.

Responsibilities

Dean's Office Support (40%)

• Serve as the professional and friendly first point of contact for administration, faculty, staff, students, donors, and community members reaching out to the Dean's office.
• Perform various office duties, such as answering phones, directing calls, data entry, file management, securing electronic signatures, and handling office supplies and equipment.
• Manage calendars for the library's executive team, including scheduling appointments, coordinating meetings, and prioritizing schedules.
• Facilitate travel arrangements and submit Travel Authorizations for the Dean, special guests, and position candidates.
• Represent the Dean's Office in a variety of settings by cultivating strong, professional relationships with university colleagues, library supporters, and community partners, while ensuring effective communication and collaboration.
• Prepare agendas, coordinate meetings, and take / transcribe meeting minutes for the Administrative Team.
• Perform miscellaneous duties as assigned.

Special Projects / Events Support (25%)

Building and Facility Coordination (10%)

Development Support (15%)

Processes Related to Tenure-Track and Tenured Faculty (10%)

Qualifications

Minimum Qualification :

Preferred Qualification :

Knowledge, Skills, and Abilities :

Required Documents

Along with the online application, please attach :

Advertised Salary

Minimum $60,000, commensurate with experience plus excellent benefits

ADA

Employees work indoors and are protected from weather and / or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and / or move up to 10 pounds.

College / Department Highlights

This Senior Administrative Assistant position at Utah State University Libraries offers a unique opportunity to contribute to the success of our institution. We welcome qualified candidates to apply and join our dynamic team.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435