GST051, Office of Program Delivery, Admin Assistant 3, Directors Assistant, PG-G

Administrative & Operations Support

Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and / or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

Job Responsibilities

1. Executive Support :

• Assist Executives : Provide administrative support to directors, office heads, or other assistants and program managers.
• Calendar Management : Manage and coordinate complex schedules, including meetings, and appointments.
• Communication Management : Handle communication on behalf of GDOT management, including emails, calls, and correspondence.

2. Process Management :

3. Meeting Coordination and Facilitation :

4. Project Coordination :

5. Interview Coordination :

6. Data Management :

7. Relationship Management :

8. Event Planning :

9. Strategic Planning Support :

10. Compliance and Risk Management :

State Entry Qualifications :

High school diploma / GED and three (3) years of job-related experience; or one (1) year of experience required at the lower-level Admin Assistant 1 (GST050) or position equivalent.

Minimum Qualifications :

Important Information for All GDOT Jobs :

Interview & Selection Process :

The interview is one part of the overall selection process and is not the only factor considered. The final selection will also be based on the applicant's work history, employee status in PeopleSoft, performance reviews, disciplinary record, background checks, employment references, and, where applicable, demonstrated leadership skills.

Good Employment Standing :

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing. Disqualifying actions include active letters of reprimand, suspensions without pay, disciplinary demotions, Performance Improvement Plans (PIP), or Leave Restriction Plans. Applicants must also have a minimum performance rating of three (3) or higher on their most recent e-Performance evaluation.

Position Status :

This is an unclassified position. The selected candidate will be subject to a reference check and criminal background check, where applicable.

Compensation :

Upon promotion, the selected candidate will receive 10% or the GDOT job-specific minimum salary, whichever is greater.

Application Information :

Please include all relevant job information on the application for consideration. All applications will be prescreened.