Supply Chain & Procurement Specialist

Position Summary

The Supply Chain & Procurement Specialist supports day-to-day purchasing, vendor coordination, and inbound shipment management across RMC's global supply chain network. This role ensures smooth coordination among vendors, freight forwarders, accounting, and warehouse teams while maintaining accurate purchasing, costing, and inventory data in NetSuite.

This position is ideal for someone detail-oriented, analytical, and organized—comfortable managing both administrative and operational aspects of international procurement while supporting cost control and inventory optimization.

Key Responsibilities

Procurement & Vendor Coordination

• Issue and track purchase orders for international and domestic vendors.
• Confirm production lead times, shipment schedules, and balance payments.
• Review packing lists, invoices, and shipping documents for accuracy prior to customs clearance.
• Maintain vendor contact lists and update product pricing or payment terms in NetSuite.
• Support vendor qualification, new item setup, and quote comparison studies.
• Prepare cost analyses for new and existing products to support sourcing decisions.
• Provide reorder recommendations based on sales trends, inventory levels, and lead times.

Inbound Logistics & Inventory Coordination

Track containers in transit and update shipment ETAs for all warehouses.

Coordinate with freight forwarders and customs brokers to ensure on-time delivery and proper documentation.

Review container documents, landed cost components, and applicable tariffs (Sections 232 / 301).

Perform landed cost calculations and assist with updating cost data in NetSuite.

Support inbound receiving in NetSuite by verifying quantities, product codes, and cost accuracy.

Prepare periodic reports for inbound shipments, inventory replenishment, and purchasing forecasts.

Finance & Administrative Support

Assist the accounting team with vendor payment processing.

Support month-end reconciliations between open POs, goods received, and vendor invoices.

Help maintain purchasing budgets and monitor warehouse supply orders.

Communicate with warehouse and accounting teams to resolve discrepancies in shipments, invoices, or landed cost data.

Provide ad hoc analyses on purchasing trends, cost savings, and vendor performance.

Qualifications

Bachelor's degree in Business, Supply Chain, Accounting, or a related field.

1–3 years of experience in purchasing, supply chain, or accounting support (manufacturing or distribution preferred).

Strong understanding of purchase order flow, landed cost concepts, and basic cost analysis.

Experience using NetSuite ERP or a similar system required.

Proficiency in Excel (pivot tables, VLOOKUP, cost comparison formulas).

Excellent attention to detail, follow-up, and organizational skills.

Strong communication and vendor coordination abilities.

Preferred Skills

Knowledge of import / export documentation (B / L, CI, PL, CO, etc.).

Familiarity with tariffs (232 / 301), freight terms (FOB, CIF), and container logistics.

Understanding of warehouse operations and inventory management principles.

Experience collaborating with freight forwarders and customs brokers.

Ability to interpret data and provide management with actionable purchasing insights and recommendations.

Job Type : Full-time

Expected hours : 40 per week

Benefits :

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Work Location : In person