Administrative Assistant III

Responsibilities :

Acts as a liaison with other departments and internal and external customers (including patients, vendors, auditors and inspectors).

Answers phones, emails, and walk-in visitors, using discretion to answer both routine and complicated questions; forwards issues to appropriate person.

Handles confidential and routine information.

• Ensures applicable regulatory and department standards are adhered to on an on-going basis (The Joint Commission, OSHA, etc.).
• Leads, educates, coaches and mentors others on LEAN continuous process improvement philosophy, tools and application to accomplish organizational goals.
• Recruits, trains, develops, engages and retains an accountable workforce.
• Researches, collects, and enters data. Performs intermediate data analysis, identifying discrepancies and researching for resolution.

Creates high-level reports, which include graphs, charts, and pivot tables. Makes reports that are timely, correct, and audience appropriate.

• Supports manager(s) and department with high-level administrative support, which may include calendaring, scheduling, time card support, meeting organization and minutes, travel arrangements, and similar administrative support tasks.
• Types and designs high-level, audience specific correspondences, memos, spreadsheets, charts, tables, graphs, business plans, etc.

Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Includes data entry and non-medical transcription.

Utilizes LEAN methodology to manage special nonrecurring and ongoing projects, including planning, implementation, and evaluation;

works with teams or independently to meet deadlines and accomplish project goals. Coaches, mentors, and leads teammates on special projects.

Performs other duties as assigned.

Requirements :

• Bachelor's degree in Business Administration, Communication, Healthcare Administration, English, or related field required.
• 1 year of experience with project coordination and management.
• 4 years of progressively responsible administrative support experience required, preferably in the medical / health-related field.
• Ability to multi-task, be flexible, ensure accuracy, and meet changing priorities in a fast-paced, high-workload environment.

Rewards :

• Job type : Regular Full Time
• Competitive Salary with Excellent Benefits
• Retirement Plan with Employer Match
• Paid Time Off, Extended Sick Leave and Paid Holidays
• Medical / Dental / Vision / FSA / Life Insurance
• Employee Discounts and Wellness Programs

FHCSD was founded by community activists working towards a common goal : caring, affordable, high-quality medical care for all.

We are proud to continue this mission today as we provide accessible services to over 210,000 patients across San Diego County.

The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.

In the spirit of pay transparency, we are excited to share the base range for this position, exclusive of fringe benefits or potential bonuses.

$22.00 - $26.00

If you are hired at Family Health Centers of San Diego, your final base salary compensation will be determined based on factors such as geographic location, jurisdictional requirements, skills, education, and / or experience.

In addition to these factors we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

Please keep in mind that the range mentioned above is what we reasonably expect to pay for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.

We also offer a generous compensation and benefits package (more information on our benefits offerings is available here : FHCSD Wellness Employee Hub (gobenefits.net)