Responsibilities
- Provide administrative support to Operations, Sales, Customer Care, Supply Chain, and Payables teams
- Generate and update reports
- Produce and update spreadsheets as needed
- Keep management informed by reviewing and analyzing special reports, compiling information and identifying trends
- Communicate with clients and internal stakeholders regarding payment inquiries and discrepancies
- Prepare correspondence and communicate with clients
- Submit order requests and invoices through Oracle
- Submit quotes and other documents through Conga
- Assist Customer Care team with processing returns and issuing refunds
- Oversee planning and logistics associated with company events and large team meetings
- Assist with planning and coordinating quarterly company events
- Manage internal communications including office updates and newsletters per the guidance of Operations team
- Field internal and external general office inquiries
- Create and maintain liaison with external agencies and suppliers / vendors
- Assist as needed with facilities management inquiries for the office
- Maintain and order necessary office supplies from appropriate vendors
- Perform other duties as assigned
Qualifications
- BS in relevant field preferred.
- Administrative experience preferred.
- Experience in the healthcare field preferred.
- Ability to develop, implement and understand general company operations, workflows and procedures as appropriate.
- Ability to work with little to no supervision, but with good judgement to know when to involve others or ask for guidance.
- Excellent communication and project management skills.
- Strong interpersonal skills.
- Must be able to handle highly sensitive and confidential information.
- Excellent computer skills required including Microsoft Office, Word, Excel, Project and PowerPoint.
- Strong organizational skills and attention to detail.
- Ability to set example and maintain a positive culture and environment for company.
- Ability to work in a fast-paced environment and be a fast learner.
- Excellent problem-solving skills and ability to quickly arrive at appropriate solutions to problems.
- Outstanding verbal and written communication.
Physical & Lifting Requirements
- Lifting Requirements - light work or exerting up to 20 pounds of force frequently.
- Physical Requirements - stationary positioning, moving, operating, ascending / descending, communicating and observing.
- Use of equipment and tools necessary to perform essential job functions.
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