Accounts Payable Administrator

Job Description

Job Description

Accounts Payable Administrator

• ???? Costa Mesa, CA 92626
• ???? Full-Time | 6-Month Contract

⏰ Shift : M-F, 8-hour workday starting between 6 : 00 AM – 9 : 00 AM (some overtime possible)

Position Overview

We are seeking a dependable and detail-oriented Accounts Payable Administrator to join our team in Costa Mesa, CA on a 6-month contract . This role is ideal for someone with prior AP experience who thrives in a fast-paced environment and is comfortable managing invoice processing, vendor communication, and payment execution. You’ll report directly to the Accounts Payable Manager and play a key role in maintaining accurate financial records and resolving invoice-related issues.

Key Responsibilities

Process and enter invoices accurately and in a timely manner

Perform check runs, wire transfers, and process domestic and international payments

Reconcile invoice statements and resolve outstanding or un-reconciled items

Classify invoices and purchase orders using standard accounts payable chart of accounts

Maintain organized digital and physical filing systems (scanning, printing, document management)

Communicate effectively with vendors and internal departments to resolve inquiries or discrepancies

Ensure compliance with company accounting policies and procedures

Requirements

Previous accounts payable or general accounting experience

Basic proficiency with Microsoft Office tools, especially Excel and Teams

Strong attention to detail and time management skills

Excellent communication and follow-up abilities

Experience with M3 ERP is a plus , but not required

Pay Details : $23.00 to $25.00 per hour

Search managed by : Riley Grubbs

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.