Customer Service Representative - OBGYN Clinic

Customer Service Representative

As a Customer Service Representative at Santa Rosa Medical Group you'll join a team and be a part of a culture that's dedicated to providing top quality care to our patients. Our full-time employees enjoy a robust benefits package which may include health insurance, 401(k), licensure / certification reimbursement, and student loan assistance for eligible roles.

Job Summary

The Customer Service Representative is responsible for handling customer inquiries, resolving issues, and providing a positive service experience across multiple communication channels, including phone, email, chat, and in-person interactions. This role requires strong problem-solving skills, professionalism, and attention to detail to ensure timely resolution of customer concerns while maintaining high service standards.

Essential Functions

Responds to customer inquiries via phone, email, live chat, and written correspondence, ensuring a courteous and professional interaction.

Handles inbound calls from both internal and external customers, creating service cases and documenting all interactions accurately.

Demonstrates empathy and active listening skills to understand customer concerns and provide appropriate resolutions.

Researches and resolves customer complaints, billing issues, and service-related concerns in accordance with company policies and procedures.

Accurately updates and maintains customer records and case notes in the system, ensuring complete documentation of issues and resolutions.

Works collaboratively with internal departments to escalate and resolve complex issues, ensuring a seamless customer experience.

Provides appropriate solutions and alternatives within service timeframes, following up to ensure issue resolution and customer satisfaction.

Meets and maintains productivity and service quality standards, ensuring efficiency in handling customer interactions.

Performs other duties as assigned.

Maintains regular and reliable attendance.

Complies with all policies and standards.

Qualifications

Associate degree or coursework in Business, Communications, or a related field preferred.

1-2 years of experience in customer service, call center, or administrative support required.

Knowledge, Skills and Abilities

Working knowledge of Google Suite, ServiceNow or similar ticketing platform, soft phone software, willingness to learn enterprise wide (ERP) such as Oracle or similar.

Strong verbal and written communication skills, ensuring clear and professional interactions.

Ability to handle high call volumes and multi-task across different customer service platforms.

Strong problem-solving skills with the ability to resolve customer concerns efficiently and effectively.

Proficiency in customer service software, CRM systems, and Microsoft Office applications.

Ability to remain calm and professional in high-stress situations while de-escalating customer concerns.

Strong attention to detail in data entry, documentation, and customer interactions.

Ability to work independently and as part of a collaborative team in a fast-paced environment.

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.

In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to : hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; simply go to to obtain the main telephone number of the facility and ask for Human Resources.