Accounting Assistant

Job Description

Job Description

Job Duties and Responsibilities

General Accounting duties include, but are not limited to :

Update cash register spreadsheet based on bank statements

Enter invoices into EMS (electronic expense management system)

Compare AP invoice data between accounting and business systems for accuracy

Prepare and process payment batches and ensure error-free data in the accounting system

Record daily / weekly cash receipts

Run and distribute aged reports; follow up with customers past due over 30 days

Create and upload invoices into Workflow system

Deposit checks and book AP entries

Issue vendor checks and send payment notification emails

Request parent company to add new vendor bank info in accounting system

Apply ACH debit payments and upload supporting documents into Workflow

Manage daily funding and update loan tracking spreadsheet

Import Citibank CSV files to update daily account balances

Prepare daily funding reports for accounting manager

Book closing entries per accountant’s instructions

Reconcile bank statements monthly

Handle finance / tax-related mail daily

Coordinate with Citibank for access updates, signature cards, and other documents

Support ad-hoc projects, process improvements, and provide team coverage as needed

Qualifications

Fluent in written and spoken English

Proficient in Excel and MS Office; Microsoft Dynamics 365 and CitiDirect preferred

CPA candidate preferred

Strong deadline management and communication skills

Detail-oriented with ability to verify accuracy

Experience with Japanese companies preferred

Proactive in raising and resolving issuesAccounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, QuickBooks, Code Invoices