Talent.com
Executive Administrative Assistant

Executive Administrative Assistant

J&J Family of CompaniesNew Brunswick, NJ, US
21 days ago
Job type
  • Full-time
Job description

Executive Administrative Assistant

We are searching for the best talent for an Executive Administrative Assistant to support the Vice President MedTech Supply Chain Digital in New Brunswick, NJ.

Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness.

The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to the Vice President, MedTech Supply Chain Digital and other team members as needed.

Key Responsibilities :

  • Performing project coordination duties and administrative support for the Vice President, MedTech Supply Chain Digital :
  • complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
  • preparing documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, and expense reports
  • closely partnering with internal teams to create and distribute pre-reads and training materials
  • complex domestic and international travel arrangements
  • executive meeting support and large meeting coordination
  • leadership team meeting support, including scheduling, preparation and sharing of the agenda and pre-read, and notetaking
  • Mastery at utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Viva Engage, Zoom, MS Teams, Workday, Our Source, eMarketplace, selecting apps for meetings, getting apps approval through Apple Store, and leveraging tablet and phone device capabilities.
  • Coordinating and administering MedTech Supply Chain Digital organization engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; developing periodic reporting and communicating purchase order status reports
  • Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.
  • Building strong relationships with Executive Assistants within the MedTech Supply Chain Organization to ensure efficient and effective collaboration fostering an atmosphere of engagement as well as with EAs of other management team members
  • Achieving results in the absence of day-to-day guidance
  • Maintaining strict confidentiality and exercising independent discretion and judgment to solve complex problems
  • Ability to support the MedTech Supply Chain Digital organization's Talent Strategy by supporting the leadership team with confidential / sensitive tasks and communications
  • Full understanding of the organization, practices, procedures, and operational policies of Johnson & Johnson.
  • Participate and contribute to key team meetings
  • Experience with coordinating / managing in a hybrid environment
  • Ability to understand cross-regional cultural aspects and lead (or operate) effectively

Qualifications

Education :

  • A minimum of a high school diploma required, and an Associate's or Bachelor's Degree is preferred
  • Experience and Skills :

    Required :

  • A minimum of six years of experience supporting senior management
  • Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
  • Excellent oral and written communication skills
  • Preferred :

  • Ability to anticipate executive needs and collect or prepare information for executive review and action, with strong organizational skills and attention to detail
  • Experience with Workday, eMarketplace, Aravo, Concur, Totality, Sharepoint, MS Teams
  • Computer and systems savvy
  • Experience supporting global organizations
  • Strong leadership, interpersonal, collaboration, analytical and problem-solving skills
  • Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
  • Model for positive, "can-do" attitude and Credo values
  • Challenges the status quo, looks for and adopts best practices, embraces change
  • Demonstrates efficiency and comfort in a fast-paced environment
  • Other :

  • May require up to 10% domestic and / or international travel to other sites and locations
  • Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

    Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https : / / www.jnj.com / contact-us / careers , internal employees contact AskGS to be directed to your accommodation resource.

    The anticipated base pay range for this position is : $60,900 - $97,800

    Additional Description for Pay Transparency : The position is overtime eligible. Subject to the terms of their respective plans, employees and / or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs : medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits : Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth / adoption / foster care of a child Condolence Leave 30 days for an immediate family member : 5 days for an extended family member Caregiver Leave 10 days Volunteer Leave 4 days Military Spouse Time-Off 80 hours Additional information can be found through the link below.

    Create a job alert for this search

    Executive Administrative Assistant • New Brunswick, NJ, US

    Related jobs
    • Promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    JOSEPH P. ADDABBO FAMILY HEALTH CENTER, INC.New York, NY, US
    Full-time
    The Executive Assistant will provide comprehensive administrative and office support to ensure the efficient operation of the Medical Department and Team. This role requires strong organizational sk...Show moreLast updated: 8 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    TradeJobsWorkForce10118 New York, NY, US
    Full-time
    Executive Assistant Job Duties : Conserves executive's time by reading, researching, and routing corr...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    BizTek PeopleNew York, NY, US
    Full-time
    Assistant For Fixed Income Sales And Trading.International investment bank seeks an experienced, self-motivated Assistant to support Fixed Income Sales and Trading business.The ideal candidate is s...Show moreLast updated: 30+ days ago
    Executive Assistant (Hybrid)

    Executive Assistant (Hybrid)

    Virtual Technologies GroupNYC, NY, US
    Full-time
    Quick Apply
    Executive Assistant Location : New York, NY | Full-time | In-office hybrid preferred About Jacmel Partners Founded in 2015, Jacmel Partners is a leading minority owned alternative investment managem...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    ROCKEFELLER CAPITAL MANAGEMENTNew York, NY, US
    Full-time
    Rockefeller Capital Management.Rockefeller Capital Management was established in 2018 as a leading independent financial advisory services firm. Originally founded in 1882 as the family office of Jo...Show moreLast updated: 28 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    PhaxisNew York, NY, US
    Full-time
    Join this top Asset Management firm in a highly visible Executive Assistant position supporting their Client Advisory team. The position will provide seamless administrative support to the Client Ad...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant (Hybrid)

    Executive Assistant (Hybrid)

    Virtual Technologies Group, LLCNew York, NY, US
    Full-time
    Location : New York, NY | Full-time | In-office hybrid preferred.About Jacmel Partners : Founded in 2015, Jacmel Partners is a leading minority owned alternative investment management firm investing ...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    AdobeNew York, NY, US
    Full-time
    Changing the world through digital experiences is what Adobe's all about.We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experie...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Robert HalfRoseland, NJ, US
    Full-time
    We are looking for an Executive Assistant to provide high-level administrative support to senior executives.This role requires excellent organizational skills, effective communication, and the abil...Show moreLast updated: 29 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    ApTaskNew York, NY, US
    Full-time
    Location : New York City, NY (Onsite) Employment Type : Full-time.We are seeking a dependable and detail-oriented Executive Assistant to provide high-level administrative and strategic support to sen...Show moreLast updated: 30+ days ago
    Executive Administrative Assistant

    Executive Administrative Assistant

    New Jersey Association on CorrectionTrenton, NJ, US
    Full-time
    Quick Apply
    T he Executive Administrative Assistant provides high-level administrative, operational, and technological support to the Executive Director of a mission-driven nonprofit.This role is essential in ...Show moreLast updated: 21 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    VirtualVocationsBrooklyn, New York, United States
    Full-time
    A company is looking for an Executive Assistant I to support multiple leaders within their People division.Key Responsibilities Provide proactive administrative and project support to executives ...Show moreLast updated: 30+ days ago
    • Promoted
    Senior Executive Administrative Assistant

    Senior Executive Administrative Assistant

    ChaseNew York, NY, US
    Full-time
    Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Executive Assistant II

    Executive Assistant II

    VirtualVocationsElizabeth, New Jersey, United States
    Full-time
    A company is looking for an Executive Assistant II, Finance.Key Responsibilities Provide high-level administrative support to senior executives, including complex calendar management and preparat...Show moreLast updated: 11 hours ago
    • Promoted
    Senior Executive Assistant

    Senior Executive Assistant

    Cornerstone ResearchNew York, NY, United States
    Full-time
    If you are proactive, meticulous with details, and looking for an opportunity to showcase your superior client service and communication skills, then we would like to meet with you!.The Senior Exec...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    LPL FinancialNew York, NY, US
    Full-time
    At LPL Financial, we empower professionals to shape their success while helping clients pursue their financial goals with confidence. We are seeking a highly organized and proactive Executive Assist...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant I

    Executive Assistant I

    KeyCorpNew York, NY, US
    Full-time
    Executive Administrative Assistant.Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team's needs. Handles confidential information ...Show moreLast updated: 10 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    CartaNew York, NY, US
    Full-time
    Carta connects founders, investors, and limited partners through world-class software, purpose-built for everyone in venture capital, private equity and private credit. Trusted by 65,000+ companies ...Show moreLast updated: 10 days ago