Certified Payroll Specialist

Certified Payroll Specialist

Reports To : Payroll Supervisor

Location : San Jose, California

Salary Range : $31.00 / hour - $33.00 / hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience.

Who We Are

For nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we alwaysalwaysdo the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.

The Finance Team

Our projects may be complex, but our approach is simple : we build great things and we do it with great people. The Finance team at Cupertino Electric, Inc. (CEI) provides employees, stakeholders and customers with timely and accurate financial information. The Finance Department is comprised of six teams : Accounts Payable (AP), Accounts Receivable (AR), Billing, Collections, Payroll and Tax that work closely together to ensure compliance and the financial well-being of the company.

About The Role

The Certified Payroll / Prevailing Wage Specialist will provide overall compliance support to federal and state assisted public work projects requiring prevailing wage and other specific labor requirements.

• Maintain and manage confidential information with discretion.
• Process and submit weekly certified payroll and compliance documents as required by mail or via secure online portals.
• Monitor, track and / or approve certified payroll and various required labor compliance documents submitted by lower tier subcontractors as necessary.
• Confirm the prevailing wage as set by the wage determination is being paid for the specific project.
• Communicate with lower tier subcontractors as needed to resolve CPR delinquency or discrepancies that need to be resolved.
• Work with payroll to resolve discrepancies that affect certified payroll reporting.
• Work with billing and A / P as needed with regards to subcontractors certified payroll.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Provide high level of customer service and ensure positive internal and external customer interactions.
• Maintain clear and accurate records of all communications and transactions.
• Stay updated on relevant regulations and standards governing payroll processing including labor compliance forms.
• Identify and resolve internal discrepancies on certified payroll reports.
• Perform periodic audits on adherence to, and accuracy of, public works compliance processes in place. Remedy gaps or inaccuracies in processes identified in audits.
• Act as a Subject Matter Expert to support payroll and ensure client satisfaction.
• Assist in the preparation and distribution of various payroll reports to customers.
• Provide high level of customer service and ensure positive customer interactions.

About You

Work in a team environment coordinating with other team members for seamless processing. Intermediate Excel skills are required. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Perform other duties as assigned by management.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education : High School Diploma or GED required.

Licensure / Certifications : Certified Payroll Professional (CPP) designation preferred.

Experience : 2+ years of experience

CEI is a place where every single person canand doeshave an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.