Payroll Manager, PIMS & Employee Services

Type of Appointment : Full-Time At Will

Job Classification : Administrator II

Anticipated Hiring Range : $5053 - $10000 per month (Commensurate with qualifications and experience)

Work Hours : Monday - Friday 8am - 5pm unless otherwise notified.

Recruitment Closing Date : December 2 2025

THE DEPARTMENT :

Employee & Organizational Development & Advancement / Human Resources Operations (EODA / HR Ops) is comprised of Talent Acquisition Classification / Compensation Employee / Labor Relations & Compliance Workers Compensation ADA HR Information Systems Strategic Learning Customer Service Center (CSC) and Payroll and Benefits Services.

Payroll and Benefits Services includes two integrated units : Payroll Services and Benefits. Payroll Services is responsible for ensuring that all Cal Poly Pomona employees are paid accurately and timely in compliance with federal and state laws CSU policies collective bargaining agreements and State Controllers Office (SCO) regulations. The unit updates and maintains employment and personal data processes payroll transactions docks time certifications and miscellaneous pay and manages leave accounting and Workers Compensation pay.

Payroll Services maintains employment and payroll data in both the SCOs Personnel / Payroll Information Management System (PIMS) and the campus PeopleSoft HR 9.0 system which will transition to the CHRS 9.2 platform. The team is led by the Director of Payroll and Benefits Services and supported by two Payroll Managers.

DUTIES AND RESPONSIBILITIES :

Leadership and Oversight of Payroll Operations :

• Provides leadership and day-to-day management of the Payroll Technicians team to ensure that all payroll transactionsincluding employment data miscellaneous pay docks leaves of absence Workers Compensation time certifications and related itemsare accurately processed in compliance with State Controllers Office (SCO) CSU and federal / state laws and regulations.
• Reviews and approves complex or sensitive transactions such as separation lump sums and final settlements for 10 / 12 and 11 / 12 pay plans.
• Oversees the Payroll General Inbox and Payroll Inquiry Form to ensure timely responses proper delegation and consistent customer service.
• Manages the hiring training evaluation and professional development of payroll staff to ensure accuracy timeliness and service excellence.
• Assigns payroll technician area responsibilities monitors workload balance and ensures cross-training to maintain operational continuity.
• Performs work where diverse and time-sensitive demands are required daily exercising independent judgment and initiative to meet deadlines.
• Ensures that proper authorizations are on file for each campus department for faculty staff administrator and student assistant certifications and paycheck distribution.
• Monitors the communication and collection of repayment for outstanding Accounts Receivable (A / R) balances and salary advances to ensure timely resolution accuracy and compliance with CSU and SCO guidelines.
• Collaborates with the Payroll Manager PeopleSoft & Data Analytics and the Student Employment Analyst regarding student payroll policies and operations.
• Supervises the payroll technician responsible for maintaining and processing leaves of absence and Workers Compensation pay in PIMS ensuring that staff can effectively counsel employees on Workers Compensation pay plans.
• Ensures timely completion of EDD unemployment audits and Equifax unemployment claims and prompt resolution of SCO error reports (PR250 PSD40 and others).
• Prepares performance evaluations for direct reports and upon review and approval by the Director delivers them in accordance with established cycles for permanent probationary and temporary staff members.
• All functions of this position must be performed at the Cal Poly Pomona worksite and / or at an approved telecommuting worksite as outlined in the employees telecommuting agreement.

System Oversight Data Integrity and Transaction Review :

Reporting Analysis and Continuous Improvement :

Communication Training and Campus Engagement :

QUALIFICATIONS :

PREFERRED QUALIFICATIONS :

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the CSU Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and / or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.

CSU Classification Salary Range

This position is part of the Management Personnel Plan (MPP) bargaining unit M80 (Not represented). The CSU Classification Standards for this position are located on the CSU Classification Standards CSU Salary Schedule is located on the CSU Salary Schedule classification salary range for this position according to the respective skill level is : minimum$5053 and maximum$16221 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I-9 website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must : 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to the CSUs Conflict of Interest Policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire : annually in July within 30 days of accepting outside employment and upon their managers request. For more information go to the Outside Employment Disclosure Policy.

Child Abuse / Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse / Neglect Reporting policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including the Jeanne Clery Campus Safety Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomonas Annual Security Reportand Cal Poly Pomonas Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.

Required Experience :

Manager

Key Skills

Dayforce,Paychex,Payroll Management,Ceridian,Paylocity,SOX,Payroll,ADP,Kronos,Human Resources,JD Edwards,Workday

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 5053 - 10000