Systems Purchasing Specialist

Bastian Solutions is seeking a Purchasing Specialist to support our Systems division.

The position of Purchasing Specialist will be part of Bastian’s “Solutions Delivery” Procurement Department, providing commercial support to pre-and post-award projects and will report to the Procurement Manager – Solutions Delivery. The Purchasing Specialist is responsible for both tactical and strategic procurement and subcontracting activities including the sourcing of equipment and materials, awarding of services, and maintaining vendor relationships and accounts. May lead other procurement personnel related to assigned projects, programs, or commodities. Acts as a liaison between management, internal customers, suppliers, and subcontractors to meet or exceed expectations for quality, quantity, price, delivery, service, and innovation. Follows and maintains processes and systems utilized by Bastian to perform procurement related tasks and functions. May be asked to support strategic procurement activities.

Job Functions :

• Review, analyze and monitor assigned supplier capabilities and performance.
• Prepare RFQ packages, issue RFQ packages for bid, evaluate bids and negotiate best company position, make award recommendations.
• Works closely with the Legal Department to ensure contract terms are favorable.
• Prepare and process purchase orders and subcontracts, manage all change orders, and administer the agreements throughout their lifecycle.
• Ensure the timely resolution of issues with vendors related to scope, price, quality, delivery, condition, service level, etc.
• Ensures all requirements specified in the purchase orders are met including document delivery, inspections, testing, on time delivery of the equipment, subcontractor mobilization / demobilization dates, and service completion dates.
• Expedites new, missing or returned documents / drawings from vendors, and assists in expediting Engineering for any new, missing, or late documentation.
• Participates in project meetings and will provide status of vendor document submittals, fabrication, and equipment deliveries.
• Identifies and escalates any late delivery issues to the project team and actively works with vendors to regain lost schedule.
• Must emphasize a proactive, systematic, and standardized approach to detect and avert delays to the contractual delivery dates stated within the agreements.
• Issues supplier alert notices, such as Non-Conformance Reports (NCRs) and Overage Shortage & Damage Reports (OS&D’s), as required.
• Assure invoices are approved and paid, vendors get paid in full, and all commitments are reconciled before the orders are closed.
• PO closeout activity and warranty period management of assigned agreements.
• Execute daily, weekly, and monthly tactical and strategic activities to ensure the timely and efficient management of departmental goals.
• Assist in researching, analyzing, configuring, and drawing data driven conclusions from company spend data in support of department and company KPI’s.
• Lead, mentor, and coach junior level business partners.
• Attend meetings and facilitate discussions with internal customers and external vendors to promote strong communication and alignment of expectations and results.
• Create, update, communicate and present procurement data and recommendations at meetings.
• Develop and maintain expertise on assigned products and services.
• Maintain and communicate knowledge of market conditions and industry activity that may impact business.
• Work collaboratively with other procurement personnel within the Bastian family of companies when applicable to increase and improve purchasing leverage.
• Research and evaluate new sources for assigned products and services.
• Promote and comply with all company safety policies and procedures.
• Support the implementation of industry best practices and a mindset of continuous improvement.
• Other duties as assigned.

Travel Requirements :

Preferred Skills and Required Qualifications :

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About Bastian Solutions :

Bastian Solutions, a Toyota Automated Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.

In addition to exciting work at a growing company, we offer the following benefits :

Bastian Solutions does not work outside recruiting agencies. No solicitation phone calls please.