Administrative Assistant

60% Functions as a Coordinator of Faculty Affairs who will coordinate and implement administrative and operational activities of the faculty affairs office for the Department of Radiation Oncology; plans, coordinates and facilitates faculty affairs for 50+ clinical and tenure track faculty and; serves as primary contact for departmental APamp;T (Appointment, Promotion and Tenure) process; creates and manages a centralized office dedicated to the faculty A,Pamp;T processes and requirements; works alongside APamp;T committee chairs, in developing and executing departments strategic plan initiatives for faculty development and promotion and tenure efforts; develops and maintains APamp;T tracking system; facilitates faculty development process and faculty success and mentorship program; coordinates and oversees cyclical faculty affairs processes; reviews and monitors faculty review dates to maintain awareness of mandatory review dates; facilitates Pamp;T discussions and voting at faculty meetings : serves as departmental contact for College of Medicines Office of Academic Affairs (OAA); manage annual faculty review process.

20% Assist in management and maintains administrative calendars of chairs office; assists in facilitating all aspects of prompt high-level patient care; processes local, national and international travel requests and reimbursements; processes requests for purchases, payments and reimbursements; assists and supports Department Chair and Department Administrator with administrative operations including human resources, procurement and fiscal activities.

20% Assist department administrator and chair as requested; serve as backup to Assistant to Department Chair; coordinate monthly faculty meetings; produce department annual report. Manages and operates department website updates

5% Other duties as assigned