Administrative Assistant
- Administrative Assistant within the Division of Medical Oncology in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions;
- coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics;
- attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements;
- collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations;
- assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion amp;
- tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries;
- serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail;
establishes and maintains files; performs other duties as assigned.
Minimum Education Required :
Per Classified Civil Svc Specs
Required Qualifications :
Six months experience (600 hours training) using typewriters and / or word processing equipment to generate a variety of materials ranging from basic to complex;
6 months experience (600 hours course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service or equivalent combination of education and experience.
Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.
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