Executive Assistant
Location
San Antonio, TX
Pay Rate
$35 / hr (+
benefits
Work Environment
Medical Institute
Job Summary
Under general supervision, responsible for providing advanced administrative support for senior management and executives.
Knowledge, Skills and Abilities
- Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes.
- Efficiently uses time to identify short- and long-term priorities; fulfills realistic goals; and responds to schedules of others.
- Ability to maintain confidentiality of information, documents and materials.
- Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
- Detail oriented with meticulous planning and organizational skills while balancing multiple priorities.
- Proficiency with Microsoft Office Suite.
Job Duties
Prepares correspondence, memoranda, reports, or related documents and materials.Initiates routine and non-routine correspondence / memoranda as needed.Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff.Monitors emails and assist with timely and appropriate responses for priority matters.Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.Utilizes assistance of one or more lower-level secretaries on a reporting or project basis.Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly.Assists in directly organizing and obtaining documents needed for meetings.Drafts agendas, and prepares and distributes meeting minutes.Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.Organizes and maintains files and key documents for appropriate record keeping.Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures.Performs all other duties as assigned.Qualifications
EducationBachelor's degree in related field is required
ExperienceFive (5) years of related experience is required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.