Accounts Payable Supervisor

Accounts Payable Supervisor

Sonida Senior Living is one of the nation's leading operators of independent living, assisted living, and memory care communities for senior adults. The Company operates 97 communities that are home to nearly 12,000 residents across 20 states providing comfortable, safe, affordable communities where residents can form friendships, enjoy new experiences, and receive personalized care from dedicated team members who treat them family.

The role reports directly to the Senior Accounts Payable Manager and is responsible for daily processing of the Accounts Payable function. This includes limited supervision of the Accounts Payable Specialists, all corporate and / or field locations payment processing, assisting the company Purchase Card program, administrative duties of the 1099 process, supporting monthly Accounts Payable close activities, improving processes, and answering inquiries from both vendors and field locations. Providing these services in an effective and efficient manner will ensure that financials are accurate and up to date.

Responsibilities :

• Completion of daily accounting operations and transactions.
• Responsible for reviewing and verifying incoming invoices for accuracy. Code invoices to appropriate expense categories and obtain all necessary approvals.
• Initiate and authorize weekly vendor payments through various methods (Checks, ACH, Virtual cards, Wires) for corporate and / or field locations to ensure timely payment.
• Respond and resolve payment issues and inquiries by internal or external parties.
• Prepare and distribute accounts payable aging reports to identify overdue invoices and work on resolving credit memos.
• Supervise Accounts Payable support level staff in the completion of daily accounting operations and transactions. Function as a work leader, providing operational support, conducting audits on work quality. Coach, mentor, and develop staff, including overseeing new employee onboarding.
• Assist in standardization and improvement of processes within the department to enhance and increase productivity. Monitor invoice and payment processing activities on a continual basis to identify areas for improvement (e.g., opportunities for payment automation).
• Ensure all vendors are paid by contractual terms / management override and that inquiries and payment issues are responded to and resolved in a timely manner. Respond to vendor and field location inquiries, as necessary.
• Manage leases / utilities ACH payment activity for field locations to ensure timely payment.
• Assist company personnel with resolution of issues related to Accounts Payable, Pcard, DSSI, and Commerce Bank Card.
• Assisting in administering new vendors are appropriately set up in the system. Engage in the process of maintaining and updating 1099 and W9 file for year-end including review of vendors.
• Meet departmental goals and expectations and perform other duties and special projects as assigned by manager. Oversee area of responsibility in a manner consistent with the Mission and Values of the Company.
• Help identify opportunities to streamline accounts payable processes and increase efficiency. Assist in testing innovative technologies to optimize workflow.
• Maintain compliance with the company policies, internal controls, and relevant accounting standards.
• Process accrual journal entries to record expenses in current period for consolidated invoices.

Education and Experience :

Skill / knowledge requirements :