Records Specialist -- Patrol Division

What Success Looks Like In This Job

Mission :

To be a reliable and proactive agency that protects and serves the community equally.

Vision :

To provide a trusted and respected service to our community through strong leadership, professionalism, and innovation.

Values :

Dependability, Collaboration, Compassion, Unity

Are you looking to start your career or considering a change in your current job? The Adams County Sheriff's Office has exactly what you want.

ACSO has a wide range of opportunities for professional support staff. If your goal is to have positive impact on our community and serve others, our agency eagerly welcomes your application.

Please apply and help us #BuildABetterTomorrow. We are excited to offer this amazing opportunity to utilize your skills in a fast pace and excited environment.

Position will be assigned to Patrol Division. Job duties and responsibilities will be performed under the general supervision of the Records Supervisors in accordance with our established policies and procedures.

This position requires the ability to perform a variety of complex clerical and communication tasks. Performance of job duties and responsibilities will be reviewed for accuracy and thoroughness.

Benefits Guide - Active Employees 2024.pdf

Examples of Duties for Success

• Monitor police radio and transmit a variety of information to commissioned employees
• Monitor building alarms
• Conduct a variety of inquiries, entries, modifications, and cancellations utilizing the CCIC / NCIC computer, and the Adams County Sheriff's Office Records Management System
• Process police reports; update, prepare, scan, and audit records
• Will need to be able to know the statutory requirements for the access and dissemination of all criminal justice records and all legal issues associated with dissemination
• Confer and direct citizens to desired Divisions. Assist citizens with obtaining copies of reports for court, insurance agencies, and / or counseling
• Process incoming mail and forward copies of reports to insurance agencies, Probation Department, Parole and various other agencies
• Upload Misdemeanor and Traffic cases to the DA’s Office
• Collect money for copies of reports, background clearances, photographs / videos, and mug shots
• Enter and cancel warrants into computer systems as instructed by Warrants Section
• Ability to handle numerous tasks at one time and be able to complete each task with accuracy
• Perform a variety of miscellaneous duties and assist other Divisions
• Enter / scan / audit traffic tickets and contact cards into the Records Management System
• Cover for other neighboring jurisdictions during the night shift

Qualifications for Success

• Ability to type 30 wpm
• Must be able to obtain and maintain CCIC / NCIC certification
• High School Diploma or equivalent
• Experience desired including public contact and computer usage

More Qualifications for Success

• Ability to deal with a variety of people
• Ability to handle numerous tasks at one time and must be able to complete each task with accuracy
• Good oral and written communication skills
• Must adhere to the confidentiality policy as it applies to this position.
• Good organization skills

SPECIAL NOTE : For all applicants, this is a reminder of the original job posting where it stated : Applicants may be excluded from further consideration at any point in the hiring process.

By Sheriff’s Office policy, the reasons why an applicant is not selected for hire will not be discussed with the applicant.

There is no flexibility with this policy. If an applicant receives notice of elimination from the hiring process, it simply means the applicant’s qualifications do not fit the Office’s needs at this time.

This determination does not preclude the applicant from applying to other agencies.