Development Admin Coordinator

Boys & Girls Clubs of Oakland (BGCO)

Development Admin Coordinator

Hiring Manager : Vice President, Advancement & Development

Type : Full-Time, Exempt

Annual Salary : $75,000

Overview

The Administrative Development Coordinator is the operational cornerstone of the Advancement Team, focused on executing critical administrative, data management, and compliance tasks essential to BGCO's fundraising success. This role ensures the seamless and accurate processing of all donations, maintains the donor database integrity, and provides vital logistical support for events and grant tracking. This position reports to the Vice President, Advancement & Development, and enables the team to secure the resources needed to support over 2,000 youth in East and West Oakland.

Core Responsibilities

1. Donor Database and Gift Processing

• Gift Entry & Reconciliation : Process all incoming donations (cash, checks, online, stock, in-kind) accurately and promptly in the donor database (CRM).
• Database Integrity : Maintain the accuracy, completeness, and cleanliness of donor records, managing contact updates, preference flags, and gift histories.
• Financial Oversight : Reconcile donation batches daily and monthly with the Finance Department, ensuring alignment between the CRM and General Ledger (GL) reports.

2. Donor Stewardship and Acknowledgement

3. Administrative and Compliance Support

4. Event and Campaign Support

Qualifications and Requirements

Work Environment

The position is based out of the BGCO administrative office but requires occasional support for evening and weekend events. Candidates must complete Livescan and staff training, maintaining strict professional boundaries and confidentiality while working with youth.

Benefit Package :

To apply : Submit a resume, cover letter, writing sample to advancement@bgcoakland.org with subject line “BGCO Development Admin Coordinator.” The deadline to apply is Friday, January 30 or when the position is filled. If your submission is aligned with the position, you will be contacted.