Talent.com
Assistant Manager: Tradeshow and Events (Irving, TX)
Assistant Manager: Tradeshow and Events (Irving, TX)Fotona • Irving, TX, US
Assistant Manager : Tradeshow and Events (Irving, TX)

Assistant Manager : Tradeshow and Events (Irving, TX)

Fotona • Irving, TX, US
1 day ago
Job type
  • Full-time
  • Quick Apply
Job description

Globally recognized for exceptional product performance and versatility, Fotona develops award-winning aesthetic, medical, and dental lasers.

With over 50 years of laser expertise and industry leadership, Fotona has sold over 30,000 lasers worldwide with distribution in over 60 countries.

Fotona’s reputation for excellence is earned from its dedication to R&D, unparalleled quality, reliability, ease of use, and durability.

We are seeking a motivated and detail-oriented Assistant Manager of Tradeshows and Events to join our dynamic team.

This role is responsible for assisting in the planning, coordination, and execution of tradeshows, conferences, and events that elevate our brand presence and drive engagement.

The ideal candidate will have excellent organizational skills, a passion for event planning, and the ability to manage multiple projects in a fast-paced environment.

Key Responsibilities :

  • Event Planning and Execution Support the development and execution of tradeshows, regional meetings, workshops, and event strategies aligned with business objectives.
  • Logistical coordination of over 100 events a year, including but not limited to venue  selection, preparing and tracking incoming and outgoing shipments of materials, equipment, and travel arrangements.

Speaker and presenter relations :

  • Conduct outreach to potential speakers, including industry leaders, subject matter experts, and keynote presenters.
  • Serve as the primary point of contact for all speaker-related inquiries and correspondence.
  • Provide clear and timely communication regarding event details, schedules, deliverables, and expectations.
  • Contract negotiation with external partners and service providers to ensure high-quality execution and adherence to budget.
  • For select events, oversee onsite set-up and tear down, ensuring compliance with all guidelines and timelines.
  • Provide on-site support, troubleshooting issues, and ensuring a smooth attendee experience Anticipate and resolve potential issues, such as scheduling conflicts, technical difficulties, or last-minute cancellations.
  • Prepare backup plans, such as replacement speakers or alternative session formats, to ensure the event’s   success.
  • Tracking and Reporting Ensure lead data capture and flow into CRM.
  • Post-Event Analysis :

  • Gather and analyze event metrics and feedback to evaluate success and identify areas for improvement.
  • Prepare post-event reports to share insights and recommendations with stakeholders.
  • Budget Management :

  • Track event expenses and ensure adherence to the approved budget.
  • Identify cost-saving opportunities without compromising quality.
  • Stakeholder Collaboration and Communication Collaborate with internal teams such as marketing and sales teams to align event goals with company priorities.
  • Collaborate with marketing to create event marketing materials, including invitations, promotional content, and signage.
  • Manage pre-event, during-event, and post-event communications to maximize attendance and engagement.
  • Leadership Assist in hiring, training, and mentoring Tradeshow and Event Specialist role(s) to support all divisions.
  • Monitor progress of events and assist in ensuring team members meet deadlines and deliverables.
  • Foster a collaborative and motivated team environment, encouraging creativity and problem-solving.
  • Skills and Abilities :

  • Outstanding project management and organization skills, able to self-manage timelines,  anticipate workflow, balance priorities, and flexibility to adjust as needed in a busy and  ever-changing environment.
  • Strong attention to detail, able to complete multiple ongoing multi-task assignments accurately  and on time.
  • Self-disciplined with a proven track record of dependability, consistency, and sound judgment.
  • Collaborative team player who takes ownership of assigned responsibilities.
  • Excellent ability to build positive relationships and facilitate productive interactions with  internal and external customers in various geographic locations across the United States and among  diverse groups.
  • Proficiency in event management software and tools (e.g., Cvent, Eventbrite) and familiarity  with Salesforce CRM and marketing automation platforms are a strong plus.
  • Office Suite Skills, Google Docs, Smartsheets, experience a plus.
  • Requirements :

  • Ability to travel domestically within the US to provide onsite logistical support and coordination at some weekend tradeshows / events, approximately 5-10 times per year.
  • Willingness to travel and work flexible hours, including evenings and weekends as needed.
  • Ability to lift and carry up to 20 to 50 pounds on a daily / weekly basis, ability to lift and carry over 50 lbs. occasionally, ability to push / pull very heavy equipment on wheels / casters seldom.
  • Ability to stand, push / pull, bend, squat, stretch, reach, twist / turn, walk, and reach throughout the day, and the ability to work at a computer and sit for extended periods.
  • Education / Experience :

  • Bachelor’s degree in marketing, event management, communications, or a related field. 2-4 years of experience in tradeshow or event planning, preferably in a corporate or agency environment.
  • Proven success in developing successful marketing plans and campaigns.
  • Excellent written and verbal communication skills.
  • Strong project management, multitasking, and decision-making skills.
  • Metrics-driven marketing mind with an eye for creativity.
  • Experience with marketing automation and CRM tools.
  • Experience driving growth through digital, email, offline, and social channels.
  • Compensation :

  • This is a full-time, salaried position.
  • Competitive pay based on experience.
  • Excellent benefits package including Medical, Dental, Vision, and Life Insurance. 401(k) with matching.
  • Opportunity to develop and grow a career within a fast-growing and industry-leading company.
  • Fotona is an equal-opportunity employer.
  • Powered by JazzHR
  • Create a job alert for this search

    Event Assistant • Irving, TX, US

    Related jobs
    Red Oak, TX - Marketing & Events Manager

    Red Oak, TX - Marketing & Events Manager

    B&B Theatres • Red Oak, TX, US
    Full-time
    Our Mission & Core Values : Each job at B&B Theatres is different and requires varied levels of experience, knowledge, and competency. Each position, however, contributes to the same goal : creating e...Show more
    Last updated: 5 days ago • Promoted
    Conference Manager, Event Staffing

    Conference Manager, Event Staffing

    Gartner • Irving, TX, United States
    Full-time
    The Conference Manager role is part of a new Center of Excellence dedicated to the successful onsite execution of Gartner's must-attend conferences. This position involves establishing baseline staf...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Store Manager, Grapevine Mills (Grapevine)

    Assistant Store Manager, Grapevine Mills (Grapevine)

    SEPHORA • Grapevine, TX, US
    Full-time +1
    Grapevine Mills Pkway Space #210, Grapevine, TX 76051, United States (US).At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves.We create an e...Show more
    Last updated: 17 days ago • Promoted
    Senior Events Manager

    Senior Events Manager

    Marriott International • Dallas, TX, US
    Full-time
    Focus on the core content of the job post, removing all extra metadata, navigation mentions, and redundant headers.Keep the formatting beautiful and high signal to noise ratio.Show more
    Last updated: 1 day ago • Promoted
    Manager, Associate Engagement & Development (Global Conferences)

    Manager, Associate Engagement & Development (Global Conferences)

    Gartner • Irving, TX, United States
    Full-time
    The Manager, Conferences Associate Engagement & Development will lead various programs designed to enhance the employee, or associate, experience and support professional growth.Primarily, this rol...Show more
    Last updated: 1 day ago • Promoted
    Meetings and Special Events Manager - Social

    Meetings and Special Events Manager - Social

    Marriott International • Irving, TX, US
    Full-time
    Assists in planning and execution of meetings and special events.Position assists in the implementation of departmental strategies. The position has responsibility for assisting in the execution of ...Show more
    Last updated: 30+ days ago • Promoted
    Operations Manager Intern (starting summer 2026) Regional Distribution Center - Midlothian, TX

    Operations Manager Intern (starting summer 2026) Regional Distribution Center - Midlothian, TX

    Target • Midlothian, TX, US
    Part-time
    Pay is based on several factors which vary based on position.These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Tar...Show more
    Last updated: 23 days ago • Promoted
    Assistant Store Manager, Grapevine Mills

    Assistant Store Manager, Grapevine Mills

    SEPHORA • Grapevine, TX, US
    Full-time
    Grapevine Mills Pkway Space #210, Grapevine, TX 76051, United States (US).At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves.We create an e...Show more
    Last updated: 14 days ago • Promoted
    Tradeshow & Events Manager

    Tradeshow & Events Manager

    Marmon Holdings, Inc. • Addison, TX, US
    Full-time
    As a part of the global industrial organization Marmon Holdingswhich is backed by Berkshire Hathawayyou'll be doing things that matter, leading at every level, and winning a better way.We're commit...Show more
    Last updated: 30+ days ago • Promoted
    Conference Manager, Financial Strategy & Operations

    Conference Manager, Financial Strategy & Operations

    Gartner • Irving, TX, United States
    Full-time
    The Conference Manager for Global Conference Financial Strategy & Operations will support the Conference Production teams by managing the process and templates associated with monthly expense forec...Show more
    Last updated: 30+ days ago • Promoted
    Exhibition Manager

    Exhibition Manager

    Meow Wolf • Grapevine, TX, US
    Full-time
    Privacy Notice for California Applicants and Employees.Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of...Show more
    Last updated: 13 days ago • Promoted
    Events Manager

    Events Manager

    Marriott International • Coppell, TX, US
    Full-time
    Responsible for preparing all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event p...Show more
    Last updated: 30+ days ago • Promoted
    Tradeshow Event Manager - Remote / Telecommute

    Tradeshow Event Manager - Remote / Telecommute

    Cynet Systems • Dallas, TX, US
    Remote
    Full-time
    Experiential Marketing Team Opportunity.At client the Experiential Marketing team is a dynamic group dedicated to creating impactful customer experiences and brand engagement.Spread out across vari...Show more
    Last updated: 30+ days ago • Promoted
    Global Events Manager

    Global Events Manager

    Hitachi Digital Services • Dallas, TX, US
    Full-time
    We're Hitachi Digital Services, a global digital solutions and transformation business with a bold vision of our world's potential. We're people-centric and here to power good.Every day, we future-p...Show more
    Last updated: 1 day ago • Promoted
    Senior Manager, Corporate Events and Incentives

    Senior Manager, Corporate Events and Incentives

    Gartner • Irving, TX, United States
    Full-time
    Lead, execute and deliver world class and globally consistent event experiences for Gartner associates across multiple internal events. Support the Corporate Events team with the management of the a...Show more
    Last updated: 30+ days ago • Promoted
    Protocol & Events Manager

    Protocol & Events Manager

    Clearance Jobs • Grand Prairie, TX, US
    Full-time +1
    You will be the Protocol & Events Manager for the Lockheed Martin Missiles and Fire Control (MFC) team.Our team is responsible for leading high-performing teams in strategy, planning, and execution...Show more
    Last updated: 30+ days ago • Promoted
    Experienced Property Manager - Joshua TX

    Experienced Property Manager - Joshua TX

    The ValCap Group, LLC • Joshua, TX, US
    Full-time
    We are seeking an experienced and driven Bilingual (Spanish / English) Property Manager to oversee the daily operations of a multifamily community. The ideal candidate will have at least 5 years of pr...Show more
    Last updated: 4 days ago • Promoted
    F&B Assistant Outlet Manager

    F&B Assistant Outlet Manager

    The Fairmont Hotel • Dallas, TX, United States
    Full-time
    Fairmont Dallas, located in the Arts District of downtown Dallas, offers 545 elegant guestrooms and suites, with over 73,000 square feet of flexible meeting space. For over 50 years, Fairmont Dallas...Show more
    Last updated: 30+ days ago • Promoted