COR Accounts Payable - Level 1 Specialist

Corporate Accounts Payable Specialist- Level I

Organization Name : Buffalo Rock Company

Job Department : Corporate Accounts Payable

Reports to : Corporate Accounts Payable Manager

Work Schedule : Monday- Friday

Job Type : Regular

FLSA Status : Non-Exempt

Amount of Travel Required : None

Job Description

Summary / Objective : The Corporate AP Specialist-Level I is a key member of the Corporate Accounts Payable team responsible for efficiently processing Accounts Payable through accurate verification, coding and recording of invoiced amounts within the Oracle financial management system.

Essential Functions : Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Check accuracy of invoices that are loaded into the DocuWare system and confirm invoices

Export invoices into Oracle software

Code invoices to general ledger account

Prepare vendor payments (ACH and / or manual checks).

Reconcile supplier statements, research past due invoices, request documentation as needed.

Communicate with divisions on missing attachments, duplicate payments, receipt of invoices to be paid, etc.

Prepare invoices for scanning and indexing by the Imaging department.

Open and distribute morning mail; place mail for franchises in blue bags to be delivered daily.

Carry out other duties as assigned by supervisor.

Other Duties and Responsibilities :

Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off-site function during work hours or after work hours while representing the Buffalo Rock Company.

Responsible for continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method. Must successfully complete assigned training curriculum, including but not limited to online and / or facilitated training.

Ensure that every reasonable precaution is taken to protect the Company from possible damages, theft, or other liabilities.

Ensure that every reasonable precaution is taken to protect the safety of employee-partners, self, customers, Buffalo Rock property, and customer property.

Honor and follow through on all business commitments.

Competencies :

Accountability - Ability to accept responsibility and account for his / her actions.

Analytical Skills - Ability to use thinking and reasoning to solve a problem.

Communication, Written - Ability to communicate in writing clearly and concisely.

Communication, Oral - Ability to communicate effectively with others using the spoken word.

Detail Oriented - Ability to pay attention to the minute details of a project or task.

Decision Making - Ability to make critical decisions while following company procedures.

Customer Oriented - Ability to take care of the customers' needs while following company procedures.

Energetic - Ability to work at a sustained pace and produce quality work.

Friendly - Ability to exhibit a cheerful demeanor toward others.

Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.

Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Supervisory Responsibilities : NA

Work Environment : Primarily inside work with most if not all working hours in a close office environment

Physical Demands : Lift / Carry :

Stand - Occasionally

Walk - Occasionally

Sit - Constantly

Manually Manipulate - Occasionally

Grasp - Occasionally

Reach Outward - Occasionally

Reach Above Shoulder - Occasionally

Speak - Constantly

Climb - Not Applicable

Crawl - Not Applicable

Squat or Kneel - Occasionally

Bend - Occasionally

10 lbs. or less - Occasionally

11-20 lbs. - Not Applicable

21-50 lbs. - Not Applicable

51-100 lbs. - Not Applicable

Over 100 lbs. - Not Applicable

Push / Pull :

12 lbs. or less - Occasionally

13-25 lbs. - Not Applicable

26-40 lbs. - Not Applicable

41-100 lbs. - Not Applicable

Required Education and Experience :

• Education : High School Diploma or General Education Degree (GED) - Required
• Experience : Minimum of two (2) years of experience in Accounts Payable within a high-volume invoice processing environment working with Oracle or a comparable financial management system with ACH payment capabilities - Required
• Computer Skills : Proficiency in SharePoint and Microsoft Office Suite applications, including Word, Excel, Outlook, and PowerPoint - Required

Tools and Technology :

Tools : Desktop / Laptop, telephone, printer, scanner, copier, fax machine, calculator, switchboard

Technology : Outlook, Oracle

Affirmative Action / EEO Statement : All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Other Duties : The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and / or assign tasks for the employee to perform, as the company may deem appropriate.

I have reviewed this job description, and I can perform the essential functions with or without reasonable accommodation.

Applicant / Employee-Partner____________________________ Date__________________

Interviewer / Supervisor___________________________________ Date__________________